Contracts Analyst

Rockville, Maryland
Jun 23, 2022
Required Education
Bachelors Degree
Position Type
Full time

We are currently searching for a Contracts Analyst to independently provide support services to satisfy the overall operational objectives of the NCI/OM. This is a full-time, on-site opportunity in Rockville, MD.  

Duties & Responsibilities
  • Assist contracting officer to provide support for acquisition planning, preparation of price/cost analyses for designated actions, formulation of negotiation strategies, development of proposed negotiation objectives, contract award, contract closeout and file documentation of contracts, modifications and task orders.
  • Collect and gather materials for contracts related activities.
  • Assist contract specialists respond to internal inquiries regarding contract release, evaluation and selection status.
  • Provide assistance to develop and maintain a management plan, in consultation with NCI staff, on how to continuously facilitate compliance with close-out timeliness expectations set forth in the FAR.
  • Provide weekly written status reports on contracts completely closed out in all systems and appropriate disposition measures taken, if applicable, as well as provide updates on all interim steps taken towards completion of pending contract close-outs and notes on next steps needed to be taken.
  • Prepare, organize and maintain Blanket Purchase Agreement (BPA) Order file folders for two NCI OA BPA awards.
  • Work with staff on filling out BPA request forms and templates necessary for the establishment of a BPA Call/Order.
  • Review BPA Call Request Forms submitted for completion, accuracy, and consistency between the Statement of Work and other related documents.
  • Verify the individuals listed as receivers, timecard receivers and match receiver are Federal employees.
  • Review the submitted documents to ensure the work requested is not inherently governmental in nature.
  • Enter and reconcile BPA Orders/Calls into PRISM.
  • Use various acquisition systems such as NIH New Business System (NBS), eContracts and Oasys for reporting: enter, update and track data in established spreadsheets.
  • Use established suspense tracking systems to document completion of tasks.
  • Prepare records for closeout and maintain records on closed orders and, in accordance with NIH regulations, coordinate shipment of contract files to and retrieval from the Federal Records Centers, coordinate destruction of files.
  • Gather and assemble necessary data for the pre and post award and documentation of BPA orders.
  • Provide support with incoming and outgoing procurement mail; route, log, track and distribute all incoming and outgoing documents.
  • Provide support with other tasks, including meeting support, to Contracting Officers and Team Leaders of the Acquisition Branch.
  • Coordinate timely processing of invoices in the ORACLE system for prompt payment.
  • Assist contract specialist prepare acquisition planning, solicitation, and award documents accurately and review thoroughly within timeframes specified for award.
  • Forward contracts and modifications for signature in a timely fashion.
  • Assist contract specialists to provide quality and timely administration of a contract.
  • Receive invoices, log into system, input into spreadsheet, and reconcile invoice logs business systems.
  • Request necessary documents from contractors.
  • Assist contract specialists prepare analytical and financial data regarding program operations.
  • Assist contract specialists with verifying indirect rate adjustments.
  • Assist contract specialists format tracking spreadsheets and maintaining source documentation on SharePoint.
  • Assist contract specialists configure tracking software and applications and conduct routine maintenance.
  • Assist contract specialists log and annotate contract actions and activities in spreadsheets.
  • Assist contract specialists consolidate data calls, requests for information, correspondence, and other data.
  • Assist contract specialists access and search tracking systems and retrieve contract documentation.
  • Assist contract specialists upload information into contract systems.
  • Assist contract specialists input data into government business and information systems.
  • Assist contract specialists develop and maintain tracking systems to manage both contract file. organization and timely completion of contract administration activities.
  • Assist Contracting Officers with disposition of contract records.
  • Communicate with appropriate NCI Program Officer and NCI acquisition staff when any questions arise.
  • Assist with communications with vendors regarding contracts with the NCI.
  • Provide status updates on progress of acquisitions to NCI programmatic customers and Contracting Officers.
  • Analyze and apply acquisition regulations from the Federal Acquisition Regulations (FAR), Health and Human Services Acquisition Regulations (HHSAR), National Institutes of Health (NIH) Manual Chapters, NCI OA SOPs, and all other applicable regulations and policies.
  • Participate in meetings at least on a monthly basis to discuss contract close-out management for the office portfolio.




  • Bachelor’s degree in General Business, Finance, or a related discipline
  • At least 3 years of experience in a related field
  • Strong verbal and written communication skills
  • Excellent analytical, organizational and time management skills
  • Knowledge of correct grammar, spelling, punctuation, capitalization, and style
  • Acquisition Planning
  • Market research
  • SOW writing
  • FAR
  • PRISM, NBS and other NIH systems related products preferable
Company Description

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.


Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.


Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.


Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance, including the Fair Chance Ordinance of Los Angeles and San Francisco.


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