Patient Research Coordinator

We are currently searching for a Patient Research Coordinator to support the Clinical Research effort within the NCCIH Division of Intramural Research.  This is a full-time, on-site opportunity in Bethesda, MD.  

• Perform recruitment, all screenings, and scheduling for multiple research protocols across multiple labs.
• Facilitates communication between the participants, research teams, and clinical staff throughout the study participation.
• Enter data into research database and perform data queries.
• Explains research protocols and testing procedures to patients and addresses patient queries.
• Coordinates and prepares patient travel arrangements, travel reimbursements, and compensation.
• Review participant screening forms with clinical staff to determine eligibility.
• Conduct initial screening with participants as part of scheduling call or visit.
• Evaluate participants’ needs for assistance with activities of daily living.
• Identify problems and notify staff to follow up as necessary.
• Enter data into research database and perform data queries.
• Maintain and update participant’s address and contacts (emergency and next of kin) database to reflect current residence and study status for study participants.
• Assemble and file all research medical records.
• Assist with scheduling of research patients for scans and data collection.
• Communicate with participants directly to schedule appointments.
• Schedule appointments for examinations using computerized scheduling system.
• Coordinate the recruitment, scheduling, travel, and admission of research study participants.
• Make photocopies of all data collection forms for clinical research staff on the MRV.
• Review MRV schedule daily and prepare charts for appointments.
• Ensure that the original informed consent document is placed in the medical record and a copy is sent to the participant.
• Work with staff on the initial consenting process of participants.
• Copy consent forms after clinic and distribute them to Research Nurse.
• Prepare and mail documents to the participants and place a copy of the documents in the participant’s medical record chart.
• Work with staff on all bulk mailings for study.
• Identify potential delays in reporting results to participants and collaborate with clinical study staff to eliminate delays.
• Communicate reminders to patients frequently.
• Maintain and update participant’s address and contacts (emergency and next of kin) database to reflect current residence and study status for study participants.
• Assemble and file all research medical records.
• Monitor clinical laboratory results daily for each participant.
• Update and maintain research databases; perform basic data analysis.
• File medical record notes into shadow charts daily.
• Assist with scheduling of research patients for scans and data collection.
• Communicate with participants directly to schedule appointments.
• Schedule appointments for examinations using computerized scheduling system.
• Coordinate the recruitment, scheduling, travel, and admission of research study participants.
• Coordinate the recruitment of participants for the research studies.
• Prepare and distribute patient recruitment materials.
• Create and maintain database of patient appointments using existing data.
• Respond to questions from participants regarding general study procedures.
• Track new patient calls; log new patient intake sheet information; send out new patient packets; create a new patient chart daily.
• Work with staff on assigning providers to patients and scheduling patients at appropriate times.
• Performs ad hoc duties as requested.
• Attend group meetings and participate in discussion of research activities.
• Attend study-related meetings and mandatory trainings.
• Write and annually review relevant sections of the study operations manual.
• Meet with Principal Investigators and Study Clinicians to review, sign charts, and to report biweekly progress on mailing participant report packets.

#SOAR

#LI-FG1

• Bachelor’s degree in Cognitive Science and Biopsychology
• At least 3-4 years experience
• HCA Process, track, and validate data accurately and on time, in accordance with data processing and entry instructions
• Perform data abstraction and data entry on several different protocols into multiple clinical research databases
• Prepare, review, and submit clinical data to monitoring agencies
• Writing skills, clinical research
• Patient/Family education
• Travel arrangements
• Communications
• Maintain client communication regarding data management project status and review key project questions with clients, working in a hospital setting
• Screening
• Scheduling
• Possess proficiency with clinical databases and report tools
• Recruitment

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.

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