Procurement Technician

Location
Bethesda, Maryland
Posted
Jun 17, 2022
Ref
2022-12033
Hotbed
BioCapital
Required Education
Bachelors Degree
Position Type
Full time

We are currently searching for a Procurement Technician to independently provide support services to satisfy the overall operational objectives of the Office of Research Services.  This is a full-time, on-site opportunity in Bethesda, MD.  

Duties & Responsibilities
  • Prepare and track requests and justifications for the purchase of materials, supplies and office equipment; follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems; maintain records and spreadsheets of all requests.
  • Process supply orders via the POTS system with government approval; coordinate with vendors to ensure proper delivery of items.
  • Process NED actions for new employees and contractors assigned to DATS.
  • Process and track purchasing of office supplies online.
  • Schedule and maintain tracking system for all activities, including documentation; create database when necessary.
  • Prepare purchase requests for a variety of equipment, supplies, and services; prepare supporting documentation.
  • Maintain all purchase order files, both current and closed.
  • Organize and maintain purchase order files.
  • Review purchase requests submitted by end users, ensuring accuracy in completion of order requests in NIH ordering system (i.e., POTS).
  • Ensure that all files are complete and in order and final payment has been made before closing out.
  • Research, distribute and file packing slips of orders that have been placed by purchasing agents as they come in.
  • Follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems.
  • Prepare receiving documentation upon receipt of supplies, equipment, or services and promptly forward to administrative staff to insure prompt payment to vendors.
  • Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
  • Enter all data into reporting systems in accordance with regulations.
  • Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.
  • Distribute invoices, input data into Invoice Log.
  • Track the status of reports and deliverables; prepare status reports.
  • Prepare paid and unpaid invoice reports.
  • Follow-up to assure receiving is entered timely and invoices are paid promptly.
  • Troubleshoot invoice problems; correspond with OFM for resolution of issues.
  • Contact vendors to clarify various questions on invoices, ACH information, and discrepancies in shipments and receiving documents.
  • Work with purchasing agents with the reconciliation cycle of their purchase cards.
  • Assist Purchasing Agents with preparation of statement of work, justifications, and post solicitations on FedBizOps.
  • Work with staff on creating, reviewing, formatting, editing, tracking, and maintaining associated files related to purchases (i.e., acquisition packages, contract files, etc.).
  • Work with staff on the preparation and verification of purchase orders.
  • Perform quality assurance on data related to procurements.
  • Make recommendations for improving record keeping, data tracking and data utilization.
  • Maintain and organize signature file and route documents to appropriate staff member; distribute updated information to staff.
  • Work with staff to prepare and process travel orders; make reservations; maintain copies of all travel orders, authorizations, leave forms and vouchers in established office file.
  • Maintain logs of vehicle use and service and management of key administered.
  • Provide support for timekeeping duties; update and maintain timekeeping records for audits.
  • Perform a variety of typing tasks, including letters, memoranda, reports, agendas, schedules.
  • Coordinate the procurement and administration of maintenance and support contracts.
  • Provide property accountability, including preparing and processing of property documents covering the acquisition, transfer, clearance, and loan of property; decal all accountable property; conduct property inventories; update and maintain property lists.
  • Monitor operation of office equipment, maintenance and repairs as needed.
  • Coordinate meeting logistics, including room and audiovisual reservations; communicate with meeting attendees to solicit agenda items; prepare background materials and folders; review folders/notes for required follow-up.
  • Maintain documentation of staff training.
  • Receive, review and process correspondence and internal documents received from NIH electronic correspondence system.

#SOAR

 

#LI-JR1

Requirements
  • Bachelor’s degree in Business Management and Administration or an Associate’s degree
  • Certified NIH POTS Procurement System User
  • Excellent communication skills, both oral and written
  • Knowledge of the Federal Acquisition Regulation (FAR)
  • Supply and equipment requisitions/acquisitions
  • Tracking and reconciliation
  • Invoice management
  • MS Office
  • NIH Property Management System
  • Digital Purchase Order System
Company Description

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.

 

Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.

 

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

 

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance, including the Fair Chance Ordinance of Los Angeles and San Francisco.

 

If you have visited our website for information about employment opportunities or to apply for a position, and you require accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

 

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse, and Guidehouse will not be obligated to pay a placement fee.