Executive Assistant

insitro inc
South San Francisco, CA
Jun 10, 2022
Administration, Clerical
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
The Opportunity
insitro is seeking an Executive Assistant for our R&D executives and leaders. In supporting and partnering closely with key members of the Executive Team and their organizations, you will be contributing to insitro’s mission of transforming the way that drugs are discovered and delivered to patients.

We are looking for a high-performing and experienced Executive Assistant with exceptional interpersonal skills, both written and verbal, who excels in balancing thoughtful problem solving and judgment with time-sensitive execution. The ideal candidate enjoys working cross-functionally and effectively communicates across levels and disciplines, demonstrating top-notch multitasking and prioritization capabilities.

You will be joining a world-class R&D organization in a start-up environment that has long-term stability due to significant funding. The ongoing growth of the R&D team provides many opportunities for significant impact, and candidates who have a passion for working in science and technology will gain unique insights into the way machine learning and biology at scale come together to enable the discovery of novel drugs for some of the world’s most serious diseases.

- Collaborate with all levels of the organization, from C-level executives and stakeholders to internal team of scientists and engineers and external partners.
- Manage extensive calendaring and balancing of conflicting priorities, while skillfully prioritizing daily tasks efficiently and effectively.
- Be a team player supporting cross-disciplinary execution.
- Manage special projects and assignments as needed.
- Arrange domestic/international travel, prepare expense reports, assist with credit card reconciliations, coordinate team meetings, events and off-sites.
- Provide back up to other EAs as needed.

About You
- 5+ years experience as an Executive Assistant or equivalent Business Partner role
- Excellent project management, prioritization, and organizational skills to meet deadlines with efficiency and accuracy.
- Self-motivated, proactive with demonstrated ability to take initiative and solve problems
- Proficiency in commonly used software and technologies, such as videoconferencing, collaboration tools, and editing presentation slides.
- Experience with Google Workspace (Gmail, Google Calendar, Meet, Sheets, Docs, Slides etc.) is highly desired.
- Ability to quickly learn and implement new procedures, software, and technologies.
- Polished and collaborative demeanor, with excellent verbal and written communication skills
- Demonstrated track record of continuous improvement and impact on operational processes
- Growth mindset with interest to learn new things and ability to adapt to changes in a rapidly scaling organization
- Good judgment and adept at handling sensitive and confidential information with discretion
- Passion for making a difference in the world

Nice to Have
- Experience working in high-growth or start-up environments
- Experience working closely with scientists and engineers
- Experience organizing team social events

Benefits at insitro
- Excellent medical, dental, and vision coverage; insitro pays 100% of premiums for employees
- Excellent mental health and well-being support
- Open vacation policy
- Access to free onsite baristas and cafe with daily lunch and breakfast
- Access to free onsite fitness center
- Commuter benefits
- Paid parental leave
- Competitive pay and 401(k) matching
- Flexible work schedule (on site and remote)

About insitro
insitro is a data-driven drug discovery and development company using machine learning and data at scale to transform the way that drugs are discovered and developed for patients. insitro is developing predictive machine learning models to discover underlying biologic state based on human cohort data and in-house generated cellular data at scale. These predictive models can be brought to bear on key bottlenecks in pharmaceutical R&D to advance novel targets and patient biomarkers, design therapeutics, and inform clinical strategy. insitro is advancing a wholly owned and partnered pipeline of biologic insights and molecules in neuroscience and metabolic diseases. Since formation in mid 2018, insitro has raised over $700 million from top tech, biotech, and crossover investors and from collaborations with pharmaceutical partners. For more information on insitro, please visit the company’s website at www.insitro.com.