Office Manager

Location
San Diego, CA
Posted
May 31, 2022
Ref
4537200004
Hotbed
Biotech Beach
Required Education
Bachelors Degree
Position Type
Full time

We are passionate about our mission to develop high performing products to study genomics in an unprecedented flexibility and to understand biology for the improvement of healthcare. We have built a highly efficient product-driven organization where employees can learn, grow and thrive in a challenging but encouraging environment.  We are committed to scientific integrity, collegiality, honesty, objectivity, and openness.   We offer excellent benefits, which include a 401K plan, competitive health benefits, flexible vacation, and equity incentives.

As the Office Manager, you will be reporting to the Director of Business Operations, supporting the business operations of Element’s flagship facility in San Diego and beyond.   You will support Element’s growth by ensuring that the offices and infrastructure are fully operational and properly maintained to deliver best-in-class workplace environments and experiences, all while handling a variety of other responsibilities at a rapidly growing company.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Communicate with senior leadership and external partners
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies
  • Maintain general offices and breakrooms
  • Enhance office efficiency by planning and implementing office systems, layout, and equipment procurement
  • Coordinate with security/receptionist service providers
  • Coordinate mail delivery
  • Assist in managing San Diego site communications via the Business Operations/Facilities Intranet site
  • Coordinate with building vendors to insure uninterrupted services (plant maintenance, coffee/snack services, pest control, etc.)
  • Prepare annual budgets, analyze variances, and initiate corrective actions to achieve financial objectives
  • Create and update records and databases with personnel, financial and other data 
  • Effectively interface with employees and internal and/or external Senior Executives and recognizes key stakeholders within all organizations
  • Maintain organizational seating chart
  • Work with People team to liaise with business leaders and key stakeholders to ensure we are up to speed with new people team initiatives and new hire on-boarding (weekly onboarding, badge access programming and distribution, office tours, etc.)
  • Collaborate with Operations, Lab management, and EH&S to support operations
  • Other duties as assigned

EDUCATION, EXPERIANCE, & REQUIRED SKILLS:

  • Bachelors degree preferred
  • 3+ years of professional work experience, ideally in a start-up or scale-up environment, in a similar role
  • Biotech or start up fast-paced environment is preferred
  • A self-starter, someone who is motivated, coachable, and eager to meet and exceed expectations
  • Impeccable organizational skills
  • Ability to prioritize tasks and schedules as well as manage timelines
  • Excellent communicator and collaborator
  • Excellent knowledge of MS Office
  • Experience with NetSuite and Concur is a plus

PHYSICAL REQUIREMENTS:

  • N/A

TRAVEL:  up to 10%

We foster an environment such that all people are afforded the freedom to pursue their passions without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.