Scientific Program Analyst

Bethesda, Maryland
May 26, 2022
Required Education
Position Type
Full time

We are currently searching for a Scientific Program Analyst to independently provide support services

to satisfy the overall operational objectives of the National Institute of Arthritis, Musculoskeletal and Skin Diseases (NIAMS). The objective is to provide support in Project Management, Communications, Meetings and Conferences, and Review and Analysis.  This opportunity is full-time, and it is on site in Bethesda, MD.

Duties & Responsibilities
  • Organize and maintain project documentation and communications; track project progress using project management tools
  • Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide, and exchange information with network investigators, their staff, and other relevant individuals
  • Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants
  • Research and evaluate the operation of the organization's scientific programs
  • Work with staff on existing projects and/or the development, initiation, and execution of new project initiatives
  • Work with staff on the concept development, planning, execution, and support of all project-related activities
  • Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program
  • Track action items and tasks, provide deadline reminders to program staff; maintain spreadsheets of relevant information
  • Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
  • Research, interpret and summarize background materials from a variety of scientific sources
  • Conduct literature searches in PubMed, Web of Science, and other information sources; manage references using bibliographic software
  • Conduct search for material for a specific programmatic need, using a database to search for material in many cases
  • Read, interpret, analyze, and condense material from a variety of sources for presentation
  • Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches
  • Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings
  • Analyze and develop presentations consisting of data from progress reports to be used by program staff and at meetings in the overall analysis of program progress
  • Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary
  • Organize existing slides/presentations/talking points into a functional database/library
  • Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications
  • Prepare presentation materials such as handouts, meeting materials, slide presentations, and
  • background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops, and group updates
  • Perform logistical planning of various scientific meetings, lectures, workshops
  • Attend meetings, trainings, and conferences in support of program initiatives
  • Develop a template for reporting meeting minutes to program staff
  • Identify, assess, draft, edit, revise, and assemble necessary background materials
  • Work with staff to identify key issues and track action items and tasks, providing deadline reminders to program staff and update and maintain spreadsheets of relevant information
  • Represent the program at local and national meetings; deliver presentations and posters; disseminate details of the program and collect information of value to the program goals
  • Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports
  • Plan, organize, and participate at a senior level in technical meetings and consultations
  • Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration, and meeting logistics
  • Prepare and give formal presentations for division leadership and other interest groups
  • Give regular progress reports to sponsor and stakeholders
  • Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences, or electronic reviews to address key issues
  • Review and evaluate the performance of the organization
  • Organize and coordinate program activities; manage agendas, meetings, background materials and minutes
  • Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps
  • Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations, and consultation activities
  • Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning project through different phases and stages
  • Analyze existing scientific programs and makes recommendations for improvement
  • Analyze and develop presentations consisting of data from grantee progress reports to be used by program staff and at grantee meetings in the overall analysis of Program progress.
  • Conduct project close out reviews to reflect on current processes and identify areas for improvement
  • Develop a plan to improve the outreach, education, and interaction strategies of the Branch
  • Identify needs for and develop new formats and databases for reporting program management and budgetary data
  • Research and assemble outlines of new milestone proposals for evaluation by staff
  • Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendation for improvement
  • Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes, and systems for the purpose of improving efficiency
  • Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs
  • Organize, analyze, and write project reports, scientific papers, and present reports in scientific areas, based on results and findings
  • Organize and maintain a repository of resources, including minutes, reports, spreadsheets, and web pages related to the program
  • Obtain information and data; review and summarize materials and data; gather and coordinate information for review conduct data entry and file maintenance; edit and/or prepare text, data, and charts
  • Search scientific, program and related information on the Web and other means; perform literature and database searches
  • Complete progress reports that detail project status and flag potential issues
  • Develop periodic and special reports, search records and files, the Internet, background materials and precedent references
  • Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic
  • Track project progress and provide regular reports
  • Prepare complete technical reports, formal progress reports, monthly status reports and special technical correspondence and memos
  • Develop and implement new scientific programs to fulfill organizational goals and objectives.
  • Maintain and distribute scientific papers relevant to specific programmatic needs
  • Design, perform and complete research projects, applying scientific knowledge to each project, and provide a detailed summary of goals and scope, milestones, and go/no go decisions points
  • Work with the Office of Communications and Public Liaison to achieve the communications goals
  • Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date
  • Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts, and other programs
  • Assess alignment of policymakers’ interests with the mission, and work with staff to develop strategies/opportunities to educate/inform policymakers on relevant scientific, education, and outreach efforts
  • Provide project planning and project management strategies to efficiently approach complex tasks
  • Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest
  • Develop the framework for the department’s policies and programs designed to increase efficiency and economy of department’s overall functions and operations
  • Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
  • Troubleshoot and resolve operational problems related to clinical research protocols
  • Collaborate with staff to plan and carry out special studies and analyses of the research portfolios
  • Track clinical research studies for appropriate documentation
  • Develop, update, and maintain information databases (e.g., SharePoint sites); provide document retrieval support
  • Establish and maintain data analytics tools for analysis



  • Master’s Degree in Biomedical Research, General Medical and Health Services or related discipline
  • At least 1 year of experience in a Grants or Clinical Research Environment
  • Excellent leadership, analytical, organizational and time management skills
  • Strong communications skills
  • Excellent proactive project management and problem-solving skills
  • Expertise in effective/efficient meeting management
  • Portfolio analysis
  • Technology transfer
  • Strategic planning
  • Writing
  • PowerPoint
  • SharePoint
  • Excel
Company Description

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.


Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.


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