Contracts Analyst

Rockville, Maryland
May 25, 2022
Required Education
Bachelors Degree
Position Type
Full time

We are currently searching for a Contract Analyst to independently services to satisfy the overall operational objectives of the NCI/OM. This is a full-time, on-site opportunity in Rockville, MD.  

Duties & Responsibilities
  • In consultation with NCI staff, assist contract specialists to develop an implementation plan on how to most effectively prioritize and address contract close-out backlog workload.
  • In consultation with NCI staff, provide assistance to develop and maintain a management plan on how to continuously facilitate compliance with close-out timeliness expectations set forth in the FAR.
  • Provide weekly written status reports on contracts completely closed out in all systems and appropriate disposition measures taken, if applicable, as well as provide updates on all interim steps taken towards completion of pending contract close-outs and notes on next steps needed to be taken.
  • Prepare, organize, and maintain Blanket Purchase Agreement (BPA) Order file folders for two NCI OA BPA awards.
  • Work with staff on filling out BPA request forms and templates necessary for the establishment of a BPA Call/Order.
  • Review BPA Call Request Forms submitted for completion, accuracy, and consistency between the Statement of Work and other related documents.
  • Verify the individuals listed as receivers, timecard receivers, and match receiver are Federal employees.
  • Review the submitted documents to ensure the work requested is not inherently governmental in nature.
  • Review documents for IT systems and data bases to ensure property reviews and signatures have been obtained.
  • Enter and reconcile BPA Orders/Calls into PRISM.
  • Use various acquisition systems such as NIH New Business System (NBS), eContracts, and Oasys for reporting: enter, update and track data in established spreadsheets.
  • Use established suspense tracking systems to document completion of tasks.
  • In accordance with NIH regulations, prepare records for closeout, maintain records on closed orders, and coordinate shipment of contract files to and retrieval from the Federal Records Centers; coordinate destruction of files.
  • Gather and assemble necessary data for the pre and post award and documentation of BPA orders.
  • In the absence of the Treatment and Support Branch Administrative Assistant aid with the following:
  • Provide support with incoming and outgoing procurement mail; route, log, track and distribute all incoming and outgoing documents.
  • Provide support with other tasks, including meeting support, to Contracting Officers and Team Leaders of the Acquisition Branch.
  • Coordinate timely processing of invoices in the ORACLE system for prompt payment.
  • Work with NCI staff to prepare, transmit, collect, and complete documentation necessary for contract close-out related activities.
  • Correspond with vendors to facilitate contract close-out activities, including reconciling invoicing and receiving information between Vendor and Government records.
  • Prepare close-out contract actions in appropriate business systems, such as NBS PRISM and FPDS, as well as update records in internal NCI workload management and contract management systems as necessary.
  • Review documentation for completeness and compliance in accordance with guidance provided.
  • Prepare standard documents needed for contract actions to be executed, following guidance and/or templates provided by acquisitions staff.
  • Prepare records and actions in acquisitions systems.
  • Assist contract specialists conduct market research and prepare findings.
  • Assist contract specialists review contract packages for compliance with Federal Acquisition Regulations (FAR) and document concerns.
  • Assist contract specialists route contract packages for approval and file documentation appropriately.
  • Assist contract specialists prepare audits for contract closeout.
  • Assist contract specialists assemble the necessary forms, documents, and attachments (such as Statements of Work, Justifications and Approvals, Independent Government Cost Estimates, Contracting Officer's Authorization Letters, etc.) to prepare a Federal contract or contact modification package.
  • Prepare modifications that de-obligate unused funding after obtaining contractor confirmation of the amount to be removed.
  • Assist contract specialists prepare and submit funding documentation.
  • Assist contract specialists log and annotate contract actions and activities in spreadsheets.
  • Assist contract specialists consolidate data calls, requests for information, correspondence and other data.
  • Assist contract specialists access and search tracking systems and retrieve contract documentation.
  • Assist with mass communications to contractors regarding contract administration as needs arise.
  • Assist with routine correspondence with individual contractors as directed by acquisitions staff.
  • Collect and organize information to respond to data calls.
  • Coordinate with acquisitions staff to support the intake, screening, assignment and routing of documentation related to requests for procurements/contract actions.
  • Assist with setting up meetings and managing calendars on an as needed basis to ensure office-wide coverage.
  • Assist contract specialists respond to internal inquiries regarding contract release, evaluation and selection status.
  • Assist contract specialists gather, review and provide contract related information and data to support official contract performance reporting.
  • Stay abreast of changes to and research of Federal Acquisition Regulations (FAR) and related Federal acquisition standards, procedures, policies, mandates and guidelines.
  • Assess current and planned contract actions and provide recommendations related to updates and changes to FAR, and related Federal acquisition standards, procedures, policies, mandates and guidelines.
  • Serve as point of contact within assigned area and furnish authoritative explanations of the regulations and procedures pertaining to contract functions and applications.
  • Support Contracting Officers' preparation of contract opinions and decisions for distribution.
  • Interact with management and Contracting Officers within the Office of Acquisitions (OA) to inform them of planned acquisitions and to ensure acquisitions submitted to OA are complete and compliant.
  • Develop upgrades and improvements to help manage program goals, plans, schedules, and budgets.
  • Participate in meetings at least on a monthly basis to discuss contract close-out management for the office portfolio.



  • Bachelor’s in Business, finance, or accounting
  • Masters degree in Biology, Genetics, Miscellaneous Biology, Molecular Biology, Biochemical Sciences, Statistics and Decision Science, Physics, Mathematics and/or Computer Science preferred
  • At least 2 years of experience
  • Strong communications skills, both oral and written
  • Excellent analytical, organizational and time management skills
  • Ability to proactively manage multiple components of various projects
  • Interest in biomedical research endeavors
  • Research experience
  • Exemplary work ethic and professionalism
  • Ability to synthesize information and understand underlying relationships to transfer knowledge to new situations
  • Experience working effectively independently and in teams
  • Microsoft Office Suite

  • Python

Company Description

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.


Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.


Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.


Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance, including the Fair Chance Ordinance of Los Angeles and San Francisco.


If you have visited our website for information about employment opportunities or to apply for a position, and you require accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.


Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse, and Guidehouse will not be obligated to pay a placement fee.