Administrative Assistant (Temporary Position)

Location
Hayward, California
Posted
May 21, 2022
Ref
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Required Education
Bachelors Degree
Position Type
Full time

Company Description 

Eikon Therapeutics is a new biopharmaceutical company employing revolutionary technology at the intersection of chemistry, engineering, computation, and biology to discover novel treatments for life-threatening diseases. Eikon’s discovery platform is built on groundbreaking innovations from its founders (Nobel Prize, 2014), culminating in the creation of microscopes which enable real time, molecular-resolution measurements of protein movement in living cells, thereby unlocking otherwise intractable classes of proteins as drug targets.

Position

We’re looking for a skilled and dynamic Administrative Assistant to provide support to our Finance organization. You will be part of a cross-functional G&A team supporting our company’s efforts through an exciting and intense time of rapid growth and change. The team covers procurement, supply chain, real estate, corporate affairs, and communications so you would have exposure various aspects of the business. Reporting into the Executive Assistant to the Chief Financial Officer, you will provide additional scheduling support for the Chief Financial Officer, organize team activities, and provide varying levels of support for senior leaders hired into the department.

About You

You are skilled at calendar management and scheduling. You are an enthusiastic team player with a strong work ethic and a “can-do” attitude. You are comfortable interacting with internal and external stakeholders at all levels and can be trusted to handle confidential information with complete discretion. You are highly organized and able to prioritize multiple tasks. You work well independently and under pressure. Experience working in either a startup or small company environment is a plus.

What You’ll Do

  • Support the Executive Assistant in managing changing priorities, scheduling internal and external meetings, and any ad hoc activities
  • Assist in planning and coordinating social events, offsites, team building exercises for the Finance team
  • As senior leaders are hired into the Finance department, help to provide varying levels of meeting support
  • Reconcile expense reports, book travel, and help keep good information hygiene
  • Work with IT, HR, Facilities and other staff on behalf of those you support
  • Perform additional administrative tasks as needed

Qualifications

  • Bachelor's degree or equivalent experience
  • 2-3 years of experience in complex meeting scheduling and calendar management
  • Attention to detail and digital/technical proficiency (or able to learn systems quickly)
  • Strong organizational, problem-solving and follow-up skills
  • Strong interpersonal skills
  • Excellent verbal and written communication skills
  • Experience handling confidential information with discretion
  • High level of proficiency with MS Office Suite 

Eikon is proud to be an equal opportunity employer and will consider all qualified applicants for employment. 

In accordance with the Company’s duty to provide and maintain a safe workplace, the Company requires all employees to be Fully Vaccinated with one of the FDA approved COVID-19 vaccines, which includes those vaccines that have received the FDA’s emergency use authorization.  You will be expected to be Fully Vaccinated as of your Start Date.  If you believe that you are exempt from this requirement under an applicable law or regulations, including Americans with Disabilities Act and California’s Fair Employment and Housing Act, you will need to contact the Company’s Human Resources group. For purposes of this section, Fully Vaccinated means (i) the completion of the vaccination regimen as approved by the FDA (by way of example, 2 doses of the Pfizer or Moderna vaccine and 1 dose of the Johnson and Johnson vaccine), and (ii) timely receiving booster vaccination, as recommended by the Centers for Disease Control and Prevention.