Medical Records Coordinator

Waltham, MA
May 20, 2022
Required Education
Bachelors Degree
Position Type
Full time

Medical Records Coordinator

Waltham, MA

About Sanguine:

Sanguine Biosciences is accelerating personalized medicine research by empowering patients with their healthcare data and making it as easy as possible for them to participate in the medical research process. We partner with patients and pharmaceutical companies to accelerate precision medicine R&D by securely and efficiently collecting and providing patient samples and relevant health data. We are helping thousands of researchers at 20 of the top 40 global pharmaceutical and biotechnology companies increase the speed and quality at which they are conducting their research. For the past two years, Sanguine received the prestigious designation as a “Great Places to Work” company.  It is an exciting time; our biotech company is growing quickly and needs the best team members to join us.

About the Role:

The Medical Records Coordinator plays a vital role in making certain that patient data is compiled, redacted, updated, and organized accurately in compliance with regulations for our clinical research studies.  He/she will oversee the processing of health records for various clinical research settings. As a member of the Clinical Operations team, this role reports to the Associate Director of Patient Operations. 

Primary Responsibilities:

  • Collect, organize, record, and reconcile essential medical record information in a timely manner, including the following responsibilities:
  • Management of data collection vendors and partners
  • Data retrieval and communication with physicians and/or medical facilities 
  • Communication with clinical laboratories to ensure that results are delivered accurately and in a timely manner
  • Medical record redaction, lab result documentation, and overall research data collection
  • Study monitoring to ensure that all data is accurate, complete, and verifiable
  • Provide administrative support for the project managers and study coordinators, including the following responsibilities:
  • Communication with internal staff
  • Back office assistance which includes document creation, scanning, faxing, printing, and mailing
  • Assist with process improvements to optimize efficiency
  • Create reports and identify eligible participants for each study
  • Upload medical records to weekly trackers for research clients
  • Attend weekly meetings to track studies in progress
  • Take charge of additional duties and special projects as assigned
  • Ensure Good Clinical Practices (GCP) and HIPAA best practices and compliance

Position Requirements:

  • Fastidious, extremely detail oriented and very organized
  • Ability to manage multiple tasks
  • “Can do” attitude and a fast learner - must be a problem solver and able to work independently
  • Must possess excellent communication skills - both verbal and written
  • Must be a Team Player
  • Operates with a sense of urgency
  • General proficiency in computer and application operations. Be able to sit at desk for 7.5 hours/day
  • Proficient working knowledge of Microsoft Office
  • Excellent judgment and discretion regarding confidential information and health information regulations

Remote + Onsite Work Needed:

  • While this role can be a remote one, it does require individual to commute to Waltham, MA office 2 times per week during business hours of operation


  • Four year degree in a life science or other related field
  • 1-2 years of working experience in a data analysis, medical records, quality or project management role
  • Experience with medical records in a physician office setting or healthcare system
  • Experience working in a HIPAA regulated environment (eg: medical facilities, clinical laboratories)
  • Experience working with
  • Experience in project management - PMP certificate not required but a plus
  • Experience with data collection, entry/recording, analysis, and reporting

Technical Skills:

  • Electronic Medical Records (EMR) systems (Epic, EClinicalWorks, Allscripts, e-MDs, Praxis, etc…)
  • Experience working with

Sanguine is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.