(Contract) Meetings and Congresses Lead

Cambridge, MA
May 20, 2022
Required Education
Bachelors Degree
Position Type
Full time

The Role:

The Meetings and Congress Lead has responsibility for leading Meetings & Congress Operations and across all brands globally. This role will monitor and manage the groups’ effectiveness, provide counsel, promote cost savings initiatives, and ensure programs follow consistency and standardization while adhering to controls & compliance guidelines. 

This position reports to the Director, Marketing Operations and interacts globally with the Marketing, Sales, Finance, IT, Medical, and Compliance.  The role is ideal for someone who thrives in a busy, fast-paced environment and has demonstrated ability handling diverse live event projects in support of multiple brand teams and wants to help build something innovative.

This is an exciting time to join Moderna as we launch our COVID-19 vaccine (mRNA 1273) globally to hundreds of millions of patients and experience acceleration in our pipeline and late phase development, thereby poising Moderna for substantial growth in the upcoming years.  This role will be a key contributor and will have the opportunity to make critical contributions to Moderna’s future success in making a transformative impact to patients through our vaccines and therapeutics using our mRNA platform.

Here’s What You’ll Be Doing:

  • Establish and maintain business plans and develop positive business relationships with sales and marketing, and other senior management to ensure the plans align with the Commercial Organization’s goals and objectives

  • Lead and facilitate business process assessments, making recommendations, socializing, and facilitating implementation of changes

  • Forecasts costs and manages budget, negotiate favorable pricing with a wide variety of vendors and ensure timely payment of invoices and billing reconciliation, including accruals with Finance

  • Create and execute detailed plans for events that include a mix of Moderna and external personnel as well as booths, meeting rooms, symposia and/or other activities

  • Ensure Moderna sponsorships of Congresses properly align with the overall Commercial strategy.

  • Partner with internal stakeholders including medical, competitive intelligence, publications, research etc. to ensure a seamless congress presence

  • Manage vendor activities for fulfillment of conference booths, room blocks, symposia execution, etc.

  • Direct and lead the day-to-day activities of Meetings & Congresses

  • Evaluate, develop/update and implement department SOPs and processes as needed

Here’s What You’ll Bring to the Table:

  • Ability to influence without authority and interact with all levels of internal and external personnel regarding every aspect of Meeting & Congress Management

  • Strong organizational and project management skills (multi-tasking is a must)

  • Continuous Improvement and/or Change Management skills

  • Solid business acumen

  • Excellent diplomacy and facilitation skills; ability to influence without authority

  • Strong communication and presentation skills

  • Ability to travel domestically and International

Minimum Education and Experience:

  • Bachelor’s degree preferred

  • 8+ years relevant experience in Commercial and/or congress, conference, or events management.

  • Strong analytical ability to solve problems and make recommendations

  • Excellent interpersonal skills to build and leverage relationships by interfacing with and influencing key stakeholders to produce optimal results and impact

  • Comfort with ambiguity (e.g., comfortable in the gray)

  • Experience working with management and consulting with key business stakeholders, including an ability to influence for greater outcomes.

  • Ability to manage multiple projects in a fast-paced environment. 

  • Demonstrated a high degree of competence in all elements of the role listed above

  • Understanding of best practices across the pharmaceutical industry

Candidates should be aware that Moderna currently maintains a policy requiring all US-based employees to be fully vaccinated against COVID-19 and receive a booster shot once eligible. Newly hired employees must be vaccinated and boosted prior to their employment start date. Moderna is an equal opportunity employer and will provide a reasonable accommodation to those unable to be vaccinated or receive a booster where it is not an undue hardship to the company to do so as provided under federal, state, and local law.

About Moderna

In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.

Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.