Supervisor, Maintenance Planning

Novato, California
May 19, 2022
Biotech Bay
Required Education
Masters Degree/MBA
Position Type
Full time

Supervisor, Maintenance Planning


The position is responsible for providing a wide range of critical support for Facilities Services in the Maintenance Business Office (MBO).  The focus of the position will be coordination, scheduling, and communication of non GxP and GxP work orders across multiple buildings and campuses.  Failure to efficiently evaluate the scope of work required by this position would have serious negative impact on compliance, equipment reliability, and manufacturing uptime. 

Supervisory Responsibilities

  • Lead a team of highly skilled planners and schedulers and ensure they adhere to BioMarin standard procedures and proper workflows
  • Able to give and receive feedback from team members pertaining to their individual development and performance
  • Ensure all work orders adhere to BioMarin compliance protocols
  • Ensure business partner satisfaction and support improvement initiatives
  • Communicate with management and key stake holders on metrics, work completion progress, deadlines, and other tasks
  • Ensure vendors adhere to Biomarin protocols
  • Work with vendors and our contracts team to establish legal agreements for maintenance and calibrations
  • Ability to troubleshoot, identify issues, and support resolutions with costumers
  • Assist with review and approval of documentation
  • Support the closure of Facilities owned Quality Records (CAPA, deviations, change requests)
  • Proactively look for and recommend improvements in site processes and procedures
  • Must have an eye for continuous improvement

Planner Responsibilities

  • Responsible for detailed job planning of non-emergency and emergency maintenance work to include shutdowns and changeovers
  • Work cross functionally with production scheduling, manufacturing, QA, QC, compliance, engineers, vendors, parts, and facilities maintenance crew to determine the scope of work for planned shutdowns, changeovers, and ensure work has minimal impact on manufacturing operations
  • Monitor and manage work orders in CMMS (INFOR EAM)
  • Assist with reviewing work order requests for appropriate details and scope as part of the pre-execution review process
  • Assess compliance risks and collaborate with QA/QC groups to ensure that proper cleaning and testing is conducted prior to equipment use or facility release
  • Identify and recommend areas for improvement in maintenance and CMMS software functionality
  • Maintain essential records and files within CMMS from which management reports are prepared and distributed
  • Assist the maintenance manager and production manager in periodic analysis of equipment trends with recommendations for continual improvement
  • Select and describe the most efficient and optimal way to perform maintenance tasks
  • Determine and sequence downtimes by specific work requests, preventative maintenance work, and logical tasks
  • Assist with scheduling equipment downtime with manufacturing for utilities, preventative maintenance, calibrations, and repairs
  • Work with CMMS users, compliance, and facilities maintenance staff to clarify work order scope as needed
  • Assist supervision and compliance in scheduling or communicating urgent or emergency work as needed
  • Categorize and monitor shutdown related work orders during production periods
  • Lead maintenance shutdown related activities during shutdown periods
  • Contact and collaborate with external vendors to schedule work onsite for routine work, shutdowns, and changeovers
  • Review vendor documentation after completion of maintenance tasks and send to SME’s for completion of work orders in CMMS
  • Comply with GxP Documentation & Operations
  • Ability to operate office software applications, including MS Word, MS Excel, MS Project, MS Power Point
  • Other duties as assigned


Daily Decisions:

  • Manage ongoing list of routine work orders and Preventative Maintenance related to shutdown/changeover
  • Review impacting and non-Impacting work, plan, and send to scheduling team for execution
  • Attend meetings with stake holders to go over scheduled tasks/projects
  • Manage daily schedule based on technician and resource availability
  • Daily work order review/approval
  • Exercise of judgment and critical thinking in regards to escalation of serious issues against current resources
  • Tracking of daily work to advise on return to service with area and equipment owners
  • Other projects/tasks as assigned by management


  • The employee must have the ability to perform a high volume of complex tasks with attention to detail
  • Position requires exceptional organizational, communication, and critical thinking skills
  • Position will require working within BioMarin enterprise software systems including, INFOR/EAM CMMS, Trackwise, Oracle, Bio-G, JIRA, and Compliance Wire. Experience with one or more of these systems is highly desirable
  • Understanding of parts planning and inventory control practices highly desired
  • Strong computer skills, including Microsoft Excel, Word, Project, PowerPoint
  • Ability to read and interpret P&ID and other technical drawings desired
  • Handle multiple tasks concurrently and be flexible and adaptable, as needed 
  • Self-motivated individual, able to work well in a team environment 
  • Performs tasks as a team member and works to build rapport with others
  • Foster and maintain positive relationships with end users, customers, and cross-functional support groups
  • Knowledge of safety practices and procedures, as well as problem solving skills
  • Strong knowledge and experience in all aspects of relevant planning theory, equipment, and compliance
  • Complete understanding and adherence to cGMP’s as related to commercial operations


  • Bachelors of Arts/Science Degree (Engineering, Operations, Supply Chain, or Scientific Field Preferred)
  • A combination of technical, military, and/or equivalent experience can be used in lieu of degree
  • Work experience in heavily regulated industry Ideal

PLEASE NOTE: Absent a Medical or Religious reason that prohibits vaccinations, all our incoming employees must be vaccinated for COVID-19.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.