Sr. Clinical Research Coordinator

General Scope and Summary

Sage Therapeutics is searching for a creative, resourceful, integrative thinker for an important role that is responsible for assisting with daily clinical trial execution activities. The candidate will also assist in the coordination of documentation associated with the conduct of investigational clinical studies in accordance with Food and Drug Administration (FDA) Regulations, Good Clinical Practice (GCP), and company standard operating policies and procedures.

Roles and Responsibilities

• Collect trial information and independently disseminate metrics to the internal project teams, the CRO, relevant vendors, and consultants.

• Coordinate clinical trial correspondence and study and subject newsletters and ensure that clinical trial documents are prepared and maintained per SOP/GCP requirements.

• Schedule and coordinate study meetings, materials, and agendas; record and disseminate decisions and actions.

• Identify and resolve project administration issues.

• Assemble data and complete routine analyses for a variety of reports. Enter data to records or logs and establish and maintain files.

• Maintain secure study files, including eTMF and SharePoint maintenance and oversight; prepare for archiving of study documentation and accompanying checklists, which includes managing system-level tasks within eTMF repository platform.

• Lead version control of clinical documents.

• Provide customer service to investigative sites; contact sites regarding study issues. Respond to various inquiries from patients, physicians, telephone callers, and visitors by providing information according to guidelines or directing calls to the appropriate person.

• Act as a liaison between investigational sites/vendors and department management.

• Prepare distribution of copies of finalized protocol and study documents. Assemble investigator and pharmacy manuals.

• Assist in responding to Data Correction Forms (DCFs) and track DCF follow-up and completion activities.

• Assist in the coordination of clinical supply shipments, including tracking and shipping clinical study drug and supplies (IV lines, large pharmacy equipment).

• Review and approve Essential Documentation packages in support of activation of Investigative sites.

• Provide guidance and training to new administrative staff.

• Assist Clinical Lead with data reviews.

• Track and ensure site IND safety letter IRB notifications and assist in the resolution of audit findings.

• Coordinate and oversee distribution of finalized protocol and study documents, including investigator brochure and pharmacy manuals.

• Assist in the creation and updating of standardized clinical trial tools, processes, and SOPs.

• Participate in pre-study visits, Site Initiation Visits, and Investigator Meetings, as appropriate. Assist in implementing the proposed monitoring plan. Co-monitor with Clinical Lead or designee as appropriate

• Manage agenda and minutes for Monthly Clinical Operations meeting.

Experience, Education and Specialized Knowledge and Skills

Must thrive working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful, and efficient. Must have excellent interpersonal skills, the ability to develop important relationships with key stakeholders, good conflict management and negotiation skills, and the ability to analyze complex issues to develop relevant and realistic plans, programs, and recommendations. 

Basic Qualifications

• Bachelor’s degree required.

• 3+ years of experience in clinical operations or related field required.

Preferred Qualifications

• Knowledge of drug development and clinical operation processes and documentation, including study startup procedures, maintenance phase, and study close out procedures.

• Knowledge of Neuroscience/CNS/Psychiatric clinical research.

• Knowledge of ICH/GCP and regulatory environments, including regulatory documentation review and approval.

• Knowledge and implementation of the processes involved in clinical studies following Good Clinical Practice (GCP) and the Code of Federal Regulations is required. A broad understanding of essential study documentation is critical.

• Experience with eTMF; ability to directly apply essential document knowledge to file documents accordingly based on the TMF reference model.

• Strong communication and interpersonal/team skills. 

• Minimal travel required.

• Proficient in MS Excel, Word, and PowerPoint. Knowledge of MS project preferred.

• Established ability to prioritize and manage multiple tasks simultaneously; demonstrated ability to identify and resolve issues and effectively manage timelines.

• Strong initiative and a can-do attitude, excellent organizational skills, proven effectiveness in a quick-changing, fast-paced environment, excellent people skills, and a proven record as a team player.

• Embrace our Core Values: Put People First, Do Big, Be Accountable, Grow through Learning and Change, and Work Fun.

• Excitement about the vision and mission of Sage.

All Sage new hires will be required to provide documentation that they are fully vaccinated against COVID-19 or, if not, that they are legally entitled to an accommodation due to a medical condition or a sincerely held religious belief.  Requests for accommodation will be considered on a case-by-case basis, and Sage will consider, among other things, whether the proposed accommodation would create an undue hardship.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.

EEO is the Law

EEO is the Law - Poster Supplement

We value our relationships with professional recruitment firms. To protect the interests of all parties, and given the large volume of inquiries received from third-party placement agencies, we are not able to respond to all agency inquiries. We do not accept unsolicited resumes from any source other than directly from candidates for current or future positions. Submission of unsolicited resumes in advance of a signed agreement between our company and a placement agency does not create an implied obligation and, if an unsolicited candidate represented by a placement agency is hired, we are not obligated to pay a fee. Only approved recruitment firms will be allowed to provide services to Sage Therapeutics, Inc.