Associate Manager, Material Approval Process (MAP)

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com .

This position is based in Northbrook, Illinois. Remote work from certain states may be permitted in accordance with Astellas' Responsible Flexibility Guidelines. Candidates interested in remote work are encouraged to apply.

Purpose and Scope:

This position manages portions of the MAP (Material Approval Process) for commercial marketing materials, initiatives, projects, and processes. The individual promotes a high sense of collaboration with both internal and external partners, across multiple functional areas of responsibility. Key responsibilities include ensuring all promotional development and approval related processes are completed accurately, in a timely manner, and in compliance with Regulatory and Legal standards in MAP. This position must be able to lead change and lead project development and implementation for continual process improvements, perform as project manager for larger cross functional initiatives.

Essential Job Responsibilities:

• Be able to assist the MAP Manager/MAP Director to lead and manage the promotional Material Approval Process (MAP), from early-stage project development through review, production, and final distribution. Including document flow, workload volumes, process performance management and issue resolution related to MAP.

• Execute Astellas high performance and ethical expectations consistently while promoting a high sense of collaboration.

• Ensure all promotional development and approval related processes are completed accurately, in a timely manner, in compliance with regulatory/legal standards.

• Lead and ensure a clear and concise MAP and Veeva Training/Onboarding process is established, and implemented for ongoing training

• Partner proactively with management in MAP, Commercial, Medical, Regulatory, Compliance, IT to explore/identify issues or opportunities relevant to: process efficiencies, review team dynamics, etc.

• Act as liaison for Marketing Operations to ensure MAP and team are in alignment with commercial strategies and positioned as strategic partner; in collaboration with but not limited to: marketing teams, Sales Training, Health Systems, Reimbursement, IT, outside vendors and internal review teams.

• This position has a responsibility to provide insight to developments or changes in industry and how to best stay current or be market leaders in process and technologies.

• Monitor/maintain controlled documents to keep current and valid. When appropriate, modify as needed when change in market conditions, internal business process, or FDA guidance necessitate enhancement of departmental control documents.

• Act as facilitator in project negotiations, summarize team agreements and facilitate progress of projects.

• This position may provide oversight of contract personnel in a variety of support roles.

Quantitative Dimensions:

• Manage Veeva Vault vendor to achieve effective system support of MAP operations.

Organizational Context:

• Reports to MAP Manager

• This position requires close collaboration with domestic colleagues in R&D, Business Analytics, Regulatory, and Legal, Manufacturing as well as the Marketing and Sales commercial teams. Global development compounds will also require collaboration with Astellas Pharma, Inc (Japan) and APEL (Europe).

Qualifications:

Required

• A Bachelor's degree

• A Minimum of (7-10) years of experience working within a highly regulated area/industry, preferably Pharmaceuticals

• Project Management experience

• Excellent computer skills (Word, Excel, PowerPoint, Adobe)

• Excellent organizational skills

• Customer Service orientated

• Ability to work independently in addition to team environment

• Ability to produce quality work under deadline pressure

• Good oral and written communication skills

• Multi-tasking and flexible

• Experience in well-defined process environment

• Previous experience in developing or managing a production/review process

• Possess good people skills (influencing others without authority)

• Veeva PromoMats experience

Preferred

• Previous work within the pharmaceutical promotional review process area

• Solid understanding of promotional marketing

• Prior Commercial print and/or digital production experience a plus

Benefits:

• Medical, Dental and Vision Insurance

• Generous Paid Time Off options, including Vacation and Sick time, plus national holidays including year-end shut down

• 401(k) match and annual company contribution

• Company paid life insurance

• Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions

• Long Term Incentive Plan for eligible positions

• Referral bonus program

Category Marketing Operations

Astellas is committed to equality of opportunity in all aspects of employment. EOE including Disability/Protected Veterans