Associate Manager, Program Management Operations

Location
Basking Ridge, New Jersey
Posted
May 11, 2022
Ref
REGEA0026R9699
Required Education
Bachelors Degree
Position Type
Full time

The Associate Manager, Program Management Operations will provide support to the Program and Portfolio Operations (PPO) and Development Program Management (DPM) departments. They will collaborate with the Strategy and Portfolio Planning, Global Development Systems, Program Finance and Strategic Project Team (SPT) cross functional program team members.

This role is a hands-on contributor responsible for providing department coordination, Governance coordination and project management support to ensure quality and consistency of regular and scheduled deliverables. In addition, they may provide DPM support to team-specific tasks, as needed. This role will navigate the fast-paced and agile environment in a collaborative and innovative manner.

This role will implement and support new processes that increase business value and efficiencies. They must possess strong organizational and planning skills and have the ability to adeptly shift between diverse priorities.

Department Framework Support

  • Works with Program Management Process and Standards role on analysis and documentation of best practices, procedures, tools and templates for DPM and program teams
  • Maintains the department facing SharePoint sites and metadata for both DPM and PPO
  • Initiates workflow processes for SharePoint, such as site creation and standardized folder structure for SPTs of new assets
  • Maintains the SharePoint sites and metadata for SPTs by coordinating the structure and QC’ing required and expected metadata
  • Supports onboarding process for PPO and DPM, providing orientation to the SharePoint site and key trainings/guidances.
  • Works with DPM to maintain program team rosters and confirms team formation, access approval and performs quality checks
  • Reviews program milestones against Lessons Learned database across the portfolio and performs quality checks on open actions items
  • Coordinates the DPMs in the preparation efforts for key internal and external communications, such as updates to key program development information, Pipeline disclosure and financial reporting processes
  • Performs periodic updates and audits of key information across the SPT SharePoint sites, such as Program Gantt charts visualization, planning assumptions and document archival

Governance Operations

  • Working with Head of Program Management Operations, plays a key role in maintaining the company’s Development Governance operations (e.g. scheduling, meeting management, online workflows, SharePoint site maintenance, committee membership updates and metric tracking)
  • Prepares key communication to Committee Chairs for proactive meeting planning
  • Works closely with DPM on preparation of the project team materials, ensuring the work aligns with established practices, policies and processes (e.g. Confirms agendas, attendees and materials readiness for Governance meetings).
  • Submits meeting requests on behalf of DPM and tracks to completion
  • Uploads materials for Governance meetings (e.g. Pre-reads, slide decks or documents for review) to the SharePoint and document review system
  • Ensures documents for review, where applicable, are completed in time by the Governance members and alerts DPMs to potential delays
  • Liaises with DPM and Committee Chairs to finalize meeting minutes; archives and disseminates key outcomes of Governance meetings

Project Coordination to SPTs

  • Applies project management concepts to provide tactical and core coordination support for discreet tasks, as required (e.g. document management, document reviews, meeting planning/scheduling, team roster management, report updates)

Requirements:

Bachelor’s degree and 5-6 years' experience work experience, with a minimum of 3+ years in project management experience, preferably in the biotech and pharmaceutical industry

  • Experience in the biotech/pharmaceutical industry with experience in project coordinator or management experience is desirable
  • Ability to translate strategies and goals into the design and implementation of systems and processes
  • Ability to generate professional, clear written and verbal communications appropriate to the intended audience
  • Proven customer service skills with ability to work within various levels of the organization
  • Ability to prioritize and handle multiple ongoing projects
  • Attention to detail and accuracy in work. Results-oriented approach to work towards delivery and output
  • Knowledge on MS software and project management tools, analytics and visual reporting applications (e.g. SharePoint, MS Project, PowerPoint, Word, Excel, Smartsheet, etc)
  • Ability to travel (<10%)

Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.