Senior Administrative Assistant, Clinical Development

Location
South San Francisco, CA
Posted
May 05, 2022
Ref
4434761004
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time

SENIOR ADMINISTRATIVE ASSISTANT, CLINICAL DEVELOPMENT

Position Summary:

Global Blood Therapeutics, Inc. (GBT) is seeking a Senior Administrative Assistant to provide primary administrative support to the development departments. The incumbent will also provide back-up support to other departments as needed.

Essential Duties and Responsibilities:

  • Provide administrative support to Executive Directors and Vice Presidents within the Development organization
  • Act as a central contact for the Development team for designated project communications, correspondence and associated documentations (CDA, MSA, consulting agreements)
  • Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Act as a central contact for the Development team on Finance PO requisitions and maintenance
  • Must be able to prioritize and manage multiple projects simultaneously
  • Maintaining day-to-day calendar and recurring meetings
  • Ability to work with minimal supervision
  • Handle confidential material with appropriate discretion
  • Serve as a collaborative member of the Development administrative team and provide support/back-up, as needed

Meetings and Events Planning:

  • Experience in conference and event planning and coordination
  • Experience in planning study kick-off meetings, ad boards and off-sites
  • Flexibility to travel to conference or meetings to provide onsite support

Travel, Expense Reconciliation and Interview Coordination:

  • Seasoned in coordinating multi-leg domestic and international travels
  • Experience with CONCUR reconciliation (compile, submit, and track expense reports)
  • Experience with coordinating extensive recruiting efforts by working with human resources to schedule interviews
  • Experience with coordinating candidate interview packets which may include travel arrangements
  • Assist with New Hire, on-boarding activities

Qualifications:

  • A minimum of 4+ years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Ability to work in a fast paced, start-up environment
  • Flexibility with regard to job responsibilities and duties
  • Clinical Operations / Clinical Science strongly experience preferred  
  • Ability to multitask and shift priorities quickly
  • Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook, CONCUR)
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Ability to effectively communicate and share knowledge with internal and external contacts at all levels
  • Proven ability to work under tight deadlines and pressure in a composed manner
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player
  • Ability to learn quickly and take on new challenges as they arise
  • Must be flexible, resourceful, and detail oriented
  • Effective interpersonal and communication skills
  • Skilled in developing collaborative internal and external relationships
  • Proactive, efficient and timely follow through 

Fit with GBT culture:

  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity

NOTE:  This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

The Company complies with all laws respecting equal employment opportunity and does not discriminate against applicants with regard to any protected characteristic as defined by federal, state, and local law.  This position may require you to work onsite or interact in person with customers of the Company and/or work onsite from time to time at the Company’s facilities.  The Company requires all employees working in its facilities (including attending in-person meetings and events) to be fully vaccinated from COVID-19 (except as required by applicable law).  Therefore, this position requires you to be fully vaccinated from COVID-19, subject to reasonable accommodations for a disability/medical condition or sincerely-held religious belief, and/or as otherwise required by applicable law.  The Company considers you fully vaccinated once 14 days have passed since you received either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. This position requires you to maintain a fully-vaccinated status against COVID-19, subject to reasonable accommodations required by applicable law. The vaccine must have been FDA approved, have emergency use authorization from the FDA, or, for persons fully vaccinated outside of the U.S., be listed for emergency use by the World Health Organization.