Director of Project Management and Operational Excellence

Gilead Sciences is a research-based biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead's therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Being here matters. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives.

Headquartered in Foster City, California.

We have the following exciting opportunity in our Foster City, CA location:

Director of Project Management and Operational Excellence

The Director of Project Management and Operational Excellence is a position that has been created within Gilead's Corporate Operations unit to provide project, change management, and operational excellence leadership to a variety of business project efforts that are within the portfolio of projects and programs internal and external to the CFO Organization.

The Finance, IT and Corporate Operations groups (hereby referred to as CFO organization) has created a new Program Management Office, that will serve as a center of excellence for cross functional project management within Gilead. This Corporate Program Management office reports into the SVP of Corporate Operations. As part of this newly formed center of excellence, a series of new positions are being created to (1) form a critical mass of business project managers that can be deployed towards high complexity, multi-functional, business-focused projects that serve to improve the overall efficiency of the CFO org, as well as achieve our imperatives, and (2) Create operational excellence program within the enterprise, by partnering with business functions and applying and promoting Gilead's business process improvement framework.

This position is part of the Corp Project management arm - it will be responsible for a variety of different business projects that span Finance, IT and Operations groups. While it is anticipated these projects will need technical know-how of the business, the primary remit will be to ensure that the projects this position is responsible for is executed in a timely manner, within the budgets allocated, following classic and agile project management and process improvement methodologies (e.g., lean six sigma).

This position will report into a Senior Director of the Corporate PMO function. While there will be no direct reports, this position will manage highly complex, cross-functional, matrixed group of professionals across the organization that will be assigned as SME's, stakeholders, customers on specific projects. These projects will involve significant interaction with senior management including C-Suite, EVP, SVPs, and VPs across the company. As such, strong leadership skills, strategic thinking, and the ability to interact effectively with senior management are critical success factors. Additionally, good matrix management skills and ability to drive diverse teams towards a common purpose and goal is an important requirement of this position. This position will also have budget responsibility and be responsible for developing business cases, business plans, and operational and financial metrics associated with the various projects within the program.

While there is a significant operational component to this role, given that this is a center-of-excellence group position, this position is also a key thought leader within the PMO function that will be expected to influence stakeholders (internal and external) as the PMO Center of excellence continues to develop.

The ideal candidate should have strong experience leading diverse teams and be well versed in project and program management and process improvement techniques and methodologies. In addition, we are looking for someone that has a passion for leading matrixed teams and driving complex cross functional projects. This position will liaise extensively with key stakeholders across the CFO organization (FP&A, Treasury, Tax, Operations, Engineering, IT, Internal Audit) – as such, having strong communication skills, stakeholder influencing abilities, strategic thinking, executive presence, business and financial acumen are key.

KEY RESPONSIBILITIES FOR POSITION:

Project Management

• Manage a series corporate strategic initiatives such as evolving business models, integration activities, and digital programs. As part of the Corporate PMO center of excellence, develop integrated and detailed plans for executing projects leveraging corporate standards, processes and methodologies.
  
• Provides status and portfolio updates to senior management including C-Suite and cross functional, EVP, SVPs, and VPs
  
• Responsible for organizing the various projects in terms of scopes of work, schedules, business plans and cost estimates. Ensures achievement of all project milestones through rigorous schedule management. Creates appropriate contingency management and risk plans to ensure achievement of program milestones.
  
• Leads the execution of the projects, initiative's and policy change in a disciplined manner ensuring program objectives with respect to budget, schedule and impact/quality are met or exceeded.
  
• Develop and implement standardized project management process within the program that is applied across all the work streams.
  
• Ensures and manages effective business governance process on the effort to support day-to-day performance of the effort. Chairs appropriate senior level steering committee that ensures appropriate level of governance on the effort.
  

Operational Excellence

• Drives change by partnering with business functions and applying and promoting Gilead's business process improvement framework leveraging its process improvement tools and techniques
  
• Facilitates and leads process assessments and supports completion of deliverables aligned with Gilead's process improvement framework such as process mapping and root cause analysis
  
• Monitors effectiveness of implemented process improvement recommendations through quantitative and qualitative KPIs
  

KNOWLEDGE, EXPERIENCE AND SKILLS:

• 10-15 years of consulting experience leading large and high impact business projects and programs. Additionally, significant experience with identifying and driving process improvement projects and programs (e.g., finance/business transformation programs)
  
• Significant experience communicating effectively and working collaboratively with senior management (i.e., C-Suite, EVPs, SVPs and VPs)
  
• Provide input in strategically branding and communicating progress of the corporate project management team and its overall maturity
  
• Significant experience of business process reengineering and process design
  

• Significant experience in facilitating process improvement workshops involving cross functional teams and deliverable development
  
• Significant experience in providing read-outs to senior management
  
• Strong knowledge of process improvement techniques such as Lean, Six Sigma, Kaizen, or Value Stream Mapping
  
• Past experience in biotech/pharmaceutical company preferred, due to nature of change initiatives requiring an understanding of regulations and guidance's.
  
• High degree of customer focus and collaboration in a team environment.
  
• Excellent verbal and written communication skills leveraging Powerpoint or emerging tools
  
• Strong interpersonal skills, including the demonstrated ability to manage through influence.
  
• Good business skills including budget management experience.
  
• Demonstrated planning and organizational skills including project management.
  
• Ability to work on multiple projects and manage various priorities and timelines and to adapt quickly to changing circumstances.
  
• Demonstrates leadership in managing for high performance, attracting talent and communicating effectively to influence with impact.
  

BEHAVIORS, CAPABILITIES

• Influence – the ability to collaborate with cross functional senior executives and ensure they understand the vision, mission and execution to support the business objective.
  
• Strong teamwork and facilitation – effective at being a member of teams. Listens actively and responds constructively to needs and views of others.
  
• Delivery – gets the job done. exhibits a sense of urgency on critical time-dependent issues
  
• Demonstrates the ability to prioritize and is persistent to achieve the business objective
  
• Executive Presence
  

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law' poster: https://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

Notice: Employee Polygraph Protection Act: https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

Your rights under the Family and Medical Leave Act: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

Pay transparency nondiscrimination provision: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S. employees and contractors to receive the COVID-19 vaccines as a condition of employment. "Full vaccination" is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

For more information about equal employment opportunity protections, please view the ‘EEO is the Law' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.








jeid-b2978b267a5d0647914b58a0ffec2b80