Administrative Assistant, People Experience, Wellness & Workplace Engagement

ROLE SUMMARY

This team member will be responsible for providing a comprehensive range of administrative support to SVP, People Experience, Wellness & Workplace Engagement Office.  This team member will provide administrative support and assigned special projects for the team as requested.

ROLE RESPONSIBILITIES

• Provide the full range of administrative support, including managing complex calendars, scheduling high-level, time-sensitive meetings, arranging complex domestic and international travels (i.e., research/book flights, hotels and ground transportation, cross-site access, passport and visa documents, preparation of detailed itineraries to use as a guide during domestic and international travels), schedule and coordinate off-site, virtual and in-house meetings (room reservations, AV equipment, and food orders) and completing expenses on a timely manner.
• Completes quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
• Demonstrates expert collaboration and communication skills and works proactively in a team environment to share knowledge, influence best-practices, and coordinate workflow. Works well with staff located across various sites, as well as with external contacts, to coordinate schedules and priorities.
• Handle correspondence / documents of a “confidential nature” and where appropriate respond to, create, compose and/or edit written materials and/or e-mail responses.
• Proactively coordinate team meetings, prepare, and edit meeting agendas, minutes & action items, reports and presentations using Microsoft Office software and other tools such as WebEx or MS Teams.
• Works well in self-directed environment, with minimal instruction needed, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
• Expedite flow of work and initiates follow-up when necessary.
• Exercises sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are prepared.
• Effectively balances competing priorities.
• Completes other work and projects as assigned.

BASIC QUALIFICATIONS

• Candidate must have 5 years administrative experience that demonstrates an ability to carry out all office functions proficiently.
• Experience supporting multiple senior leaders
• Demonstrated strong self-starter, independent, pro-active, and self-motivated
• Previous experience that demonstrates ability to carry out administrative functions proficiently and to complete quality work on a timely basis
• Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative
• Ability to work well both in team environment as well as operate independently with minimal supervision
• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization
• Use good judgment while working with highly sensitive, confidential material and information
• Independent, proactive and anticipate needs versus reactive
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders and must be able to exhibit good judgment in handling confidential information
• Knowledge of Pfizer organization processes and procedures preferred
• Excellent attention to detail
• Excellent proofreading skills
• Proficiency in MS Word, PowerPoint, and Outlook are essential and Excel a plus
• Proficiency in Pfizer systems (e.g., PT&E, Ariba, and Sharepoints) preferred

Other Job Details:

• Last Date to Apply for Job: February 2, 2022
• Location Information: NY, NJ, PA areas

Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment.  As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations.  These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure.  Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act.  Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government.  If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.  Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.  Pfizer is an E-Verify employer.

Administrative

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