Procurement Tech

Bethesda, Maryland
Jan 15, 2022
Required Education
Position Type
Full time

We are currently searching for a Procurement Technician to support Consolidated Operations Acquisition Centers (COAC) by reviewing and writing documentation submitted to COAC, meeting with Administrative personal and staff to help facilitate the preparation of the necessary documentation required by the COAC. This opportunity is full-time, and it is on site in Bethesda, MD.  

Duties & Responsibilities
  • Assist Purchasing Agents with preparation of statement of work, justifications, and post solicitations on FedBizOps
  • Assist with training of new procurement technicians
  • Check submitted documents for completeness and compliance with regulations and policies
  • Coordinate destruction of files identified by the Contracting Office
  • Coordinate shipment of contract files to and retrieval from the Federal Records Centers; coordinate destruction of files
  • Distribute invoices, input data into Invoice Log
  • Edit and format procurement documents, correspondence and memos
  • Ensure that all files are complete and in order and final payment has been made before closing out
  • Ensure the resolution of unpaid invoices by researching missing and incomplete orders
  • Enter all data into reporting systems in accordance with regulations
  • Enter contract data into various electronic systems such as ADB, DCIS, CPS and Merlin II
  • Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel
  • Follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems
  • Gather and assemble necessary data for the award and documentation of the contract
  • Log contract modifications and contract awards
  • Maintain all purchase order files, both current and closed
  • Maintain invoice work logs and communication in the Shared Point Drive
  • Maintain records on closed contracts and, in accordance with NIH regulations
  • Make recommendations for improving record keeping, data tracking and data utilization
  • Organize and maintain purchase order files
  • Perform purchase order closeout and dispose of records in accordance with GSA and NIH records disposition schedules
  • Perform quality assurance on data related to procurements
  • Prepare a variety of acquisition documents in final form, including Statements of Work, Synopses, Determination and Findings, Buy America Waivers, etc.
  • Prepare a variety of acquisition documents in final form, including Statements of Work, Synopses, Determination and Findings, Buy America Waivers, etc using Microsoft Word
  • Prepare paid and unpaid invoice reports
  • Prepare purchase requests for a variety of equipment, supplies, and services; prepare supporting documentation
  • Prepare receiving documentation upon receipt of supplies, equipment or services and promptly forward to administrative staff to insure prompt payment to vendors
  • Prepare SOPs on purchasing requirements and limitations for the VPPs various purchasing pathways
  • Prepare, organize and maintain contract file folders
  • Prepare, reformat and edit statements of work from multiple sources
  • Research, distribute and file packing slips of orders that have been placed by purchasing agents as they come in
  • Review draft procurement policies, standard operating procedures, and memoranda for grammar and format
  • Review purchase requests submitted by end users, ensuring accuracy in completion of order requests in NIH ordering system i.e. POTS
  • Track the status of reports and deliverables; prepare status reports
  • Troubleshoot invoice problems; correspond with OFM for resolution of issues
  • Work with different groups to project their needs and ensure that those needs are met with no disruption of project planning
  • Work with Project Managers to align long-term plans with material and equipment needs for different project imminent and future plans
  • Work with staff on creating, reviewing, formatting, editing, tracking and maintaining associated files related to purchases ie acquisition packages, contract files, etc.
  • Work with staff on the preparation and verification of purchase orders




Requirements Skills
  • Technical writing
  • Knowledge of the Federal Acquisition Regulation (FAR)
  • Contract lifecycle management
  • Supply and equipment requisitions/acquisitions
  • Price/cost analysis
  • Deliverable review and acceptance
  • Tracking and reconciliation
  • Inventory reconciliation
  • Invoice management
  • Associate degree in General Business
  • At least 1-2 years of experience with Federal acquisition and purchasing systems


Due to our contractual requirements, to be eligible for this role, you must be fully vaccinated against COVID-19 at time of hire.


Company Description

Dovel Technologies and its Family of Companies (Medical Science & Computing and Ace Info Solutions) was acquired in October 2021.


Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success. The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.


Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.


Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance, including the Fair Chance Ordinance of Los Angeles and San Francisco.


If you have visited our website for information about employment opportunities or to apply for a position, and you require accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.


Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse, and Guidehouse will not be obligated to pay a placement fee.