Amgen

Administrative Coordinator

Employer
Amgen
Location
Thousand Oaks, CA
Posted
Jan 12, 2022
Ref
R-133628
Required Education
High School or equivalent
Position Type
Full time

HOW MIGHT YOU DEFY IMAGINATION?

Youve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge youve worked hard to acquire and the passion you already have. At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Administrative Coordinator

Live

What you will do

Lets do this. Lets change the world. In this vital role you will primarily responsible for sophisticated administrative support activities, supporting Executive Directors, Directors and other staff. The role of the Administrative Coordinator is to handle the coordination of calendar, travel, meeting logistics, minutes and other duties as assigned; to assist in report generation as requested; and to facilitate tracking of deliverables and timelines as advised.

The position is responsible for the following key responsibilities (among others):

  • Managing complex calendars and scheduling meetings in Outlook, including across multiple time zones
  • Making complex, domestic (primarily) and international travel arrangements, including ground transportation logistics
  • Preparing and submitting expense reports to meet the necessary deadlines
  • Preparing and delivering sales presentations to meet the necessary deadlines
  • Improving efficiencies by sharing and duplicating operational standard methodologies across all Executive Directors and Directors
  • Assisting with preparation of presentations and meeting / conference call agendas
  • Organizing meeting rooms, including logistics, catering and equipment needs
  • Preparing agendas and taking action items as required
  • Coordinating local meetings: arrange travel, meeting arrangements, visitor accommodations including visitor badges as needed
  • Timely registration for conferences, congresses, seminars, and internal meetings/workshops
  • Arranging ancillary meetings during major conferences
  • Maintaining distribution, contact and personnel lists
  • Managing the administrative aspects of relationships with outside experts and vendors
  • Coordinating functional processes such as invoicing and purchase orders
  • Participating in department project teams
  • Assisting with special projects as requested by the Leadership Team and others within the group
  • Ordering office supplies as requested
  • Coordinating mailings and courier/deliveries
  • Providing backup support to additional department ACs
  • Performing other administrative duties as assigned

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an agile individual with these qualifications.

Basic Qualifications

Associate Degree and 2 years of Administrative experience

OR

High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications

  • Conducive, can-do attitude with a solution-oriented approach
  • Well-mannered and personable Teammate
  • Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
  • Amgen or Pharmaceutical/Biotechnology experience and 5+ years of experience in an administrative support role supporting large teams at different levels
  • Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones
  • Outstanding written, verbal and presentation skills in communicating key business and critical information
  • Ability to collaborate closely with cross-functional team members and effectively communicate with internal and external business partners
  • Strategic problem solver who likes to think ahead and anticipate solutions to logistical issues
  • Ability to work in a fast paced, deadline driven environment
  • Discretion in dealing with propriety information
  • Excellent travel and meeting planning skills
  • Ability to prioritize projects of greater urgency and importance under pressure
  • Calm under pressure
  • Bachelors degree
  • Experience working in biopharma industry

Thrive

Some of the vast rewards of working here

As we work to develop treatments that take care of others, so we work to care for our teammates professional and personal growth and well-being.

  • Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey
  • A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
  • Generous Total Rewards Plancomprising health, finance and wealth, work/life balance, and career benefitswith compensation and benefits rated above 4 stars (out of 5) on Glassdoor

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Amgen requires all staff in the United States and Puerto Rico to be vaccinated from COVID 19 as a condition of employment. In accordance with applicable law, Amgen will provide reasonable accommodations to staff members who qualify on the basis of a medical reason or a sincerely held religious belief, practice, or observance. Such accommodation may not pose an undue hardship to Amgen, its operations, or its staff.


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Amgen requires all staff in the United States and Puerto Rico to be vaccinated from COVID 19 as a condition of employment. In accordance with applicable law, Amgen will provide reasonable accommodations to staff members who qualify on the basis of a medical reason or a sincerely held religious belief, practice, or observance. Such accommodation may not pose an undue hardship to Amgen, its operations, or its staff.