Executive Administrative Assistant

Location
Burlingame, California
Posted
Jan 03, 2022
Discipline
Administration
Required Education
Bachelors Degree
Position Type
Full time

Looking for an exceptional EA to join and support our accomplished Executive Team at a dynamic, fast-paced oncology company.

Role and Responsibilities

  • Perform an extensive array of administrative tasks (i.e., manage calendars, book travel, send email correspondence on behalf of the executive, order lunches for meetings, expense reporting, etc.)
  • Prepares and edits correspondence, power point presentations and other documents for the CEO and the executive team.
  • Coordinates correspondence with members of Corvus’ Board of Directors.
  • Manages and maintains Executives’ schedules, appointments, and travel arrangements.
  • Arranges and coordinates meetings, both virtual and in person, including interviews and conferences
  • Helps Executive coordinate project work and schedules and supports All-Hands Company Meetings.
  • Answers phone calls for the team and directs calls to appropriate parties. Responds to general inquiries and refers general calls to the appropriate people
  • Performs general office duties, such as ordering office supplies including coffee, tea and snacks, directing office mail, maintaining department records & systems.
  • Supports HR in All-Hands Company meetings and events
  • Manages a variety of projects for the Executive that have critical impact to the team and the organization.

Requirements

  • Bachelor’s Degree or equivalent work experience
  • 5 years minimum experience in Executive Administrative support required. 
  • Advanced knowledge of Microsoft Office, PowerPoint, Word and Excel, and the ability to learn new software applications when needed.  Technically skilled in scheduling virtual meetings (Zoom) and conference room set-up.
  • Strict attention to detail and a superior ability to multitask in a fast-paced environment.  Ability to work independently on projects, from conception to completion.
  • Excellent writing and proof-reading skills. 
  • Ability to maintain discretion with confidential information.
  • Must be able to correspond professionally both verbally and in writing.
  • Able to build effective working relationships throughout the organization internally and externally
  • Committed to the values of integrity, accountability, transparency, and drive

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