EH&S Intern

Foster City, CA
Dec 25, 2021
Required Education
Bachelors Degree
Position Type
Full time
EH&S Intern
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. Our scientific focus has resulted in several marketed products that are benefitting hundreds of thousands of people, a pipeline of late-stage drug candidates and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them. By joining Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.

Project Engineer, Facilities Project Management (Full Time Employee)

Responsibilities and Skills for Position:

This position is in the Facilities Engineering Department and reports to the Life Cycle Project Management Team. In this position, you will provide project engineering support on assigned life cycle capital projects including office and lab renovations, lab planning, move coordination and participate in the department's process improvement initiatives. You will assist in planning, coordination, and execution assigned projects. Assist in monitoring work for compliance to applicable codes and standards. Utilize project management guidelines and techniques to assist in planning and coordination of projects. Adapt to change quickly and positively; deal effectively with a variety of people and situations; appropriately adapt thinking or approach as the situation changes; thrive in fast paced environment.

Essential Duties and Job Functions:

  • Assist in coordinating assigned engineering capital projects through all phases of project delivery including initiation, planning, execution and close out.
  • Assist in creating detailed and accurate project schedules and assist in executing projects according to Gilead's Project Management process.
  • Assist in developing and conducting RFPs, soliciting and obtaining bids from contractors and vendors. Process contracts and purchase orders after appropriate approvals.
  • Prepare documents used for bid, construction drawings, specifications, turnover packages, as-built drawings, and commissioning protocols.
  • Adhere to project control procedures and monitor project budgets. Assist in preparing and routing change orders for review/approval.
  • Participate in project planning, design, construction and close out meetings.
  • Contribute to process improvements to budget, risk, scheduling, change management and cost tracking tools, metric reporting, reporting procedures and operational effectiveness.
  • Keep management fully informed in a timely manner with regard to any and all potential problems on a project.
  • Assist in generating management reports and analytics.
  • Effectively utilize budget and reporting tools to support management tracking, reporting and stage-gate decision making.
  • Adopt processes, techniques and innovate tools to optimize analysis and delivery of results.
  • Assist in developing and advancing department process workflow procedures based on existing protocols through cross functional collaboration, gap analyses reporting, and team training to further evolve Gilead's Project Information Management System (PIMS), eBuilder.
  • Assist project controls by monitoring department contingent workers contract agreements and supplier invoicing terms, administering the periodic reclassification of contractor invoicing to portfolio projects in a consistent manner, and assist in developing the forecasting model used to determine resourcing and professional services budget for the department.
    Other specific responsibilities:
  • Liaison between project design engineering and the field
  • Preparation of weekly progress report
  • Field Drawing Control
  • Field Inspection and Quality Assurance
  • Makes field quantity take-offs to confirm scope as directed by Project Manager and/or Project Controls Manager
  • Reporting of installed quantities, and percent complete summary
  • Scope definition of back charges and field change orders to vendors and/or contractors/subcontractors
  • Review of contract/subcontract invoices for physical percent complete or units of work completed
  • Coordinates Facility Notifications
  • Coordinates Disruption Avoidance Plans / Method of Procedures
  • Generating project meeting minutes, variance log, issues log, lessons learned report, and permit tracking matrix
  • Performing monthly detail review of invoiced contracted progress
  • Facilitating RFI, submittal, and change request process
  • Tracking project correspondence
  • Tracking procurement and change order request logs
  • Coordinating site and field activities with contractors
  • Supporting risk and impact assessments
  • Coordinating project as-builts, equipment drawings & turn-over packages (TOP) development
  • Coordinating user requirements, quality needs assessments, risk analyses and qualification master plan development
  • Supporting site Asset Induction process
  • Coordinating flow of project documents and tracking document matrix
  • Inspecting work for quality of materials, workmanship, construction, finish and functional performance is in compliance with applicable specifications, drawings and federal, state and local requirements
  • Rolling punchlist generation and tracking
  • Coordinating alignment of all design specifications to back end Commissioning & Qualifications

    Additional Knowledge, Experience and Skills:

  • Less than 1 year of direct project management/controls experience and a BA or BS. Engineering background preferred, or less than 6 mos. direct experience with MS/MBA background.
  • Working knowledge of blueprints (Architectural, Mechanical, Electrical, Process/Plumbing, Structural, Life Safety Systems), and systems specifications.
  • Excellent verbal and written communication skills and interpersonal skills are required. Technical writing a plus.
  • Effective at multitasking, managing time and prioritizing projects in order to meet established deadlines.
  • Working knowledge of building systems.
  • Experience in performing basic financial accounting and financial reporting principles a plus.
  • Knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Project.
  • Knowledge of AutoCAD and Bluebeam a plus.

    If you are interested in being considered for this position, please send your resume to:

    Gilead Sciences Inc.

    We are an equal opportunity employer. Apply online today at
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    As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

    Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S. employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.​

    For more information about equal employment opportunity protections, please view the ‘EEO is the Law' poster.



    Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

    Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

    For Current Gilead Employees and Contractors:

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