Manager, Stock Plan Administration

Menlo Park, CA
Nov 26, 2021
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time

Please be aware that, as a condition of employment, proof of COVID vaccination is required for all U.S.-based employees (subject to limited exceptions).

PacBio has an exciting opportunity for a Manager, Stock Plan Administration.  At Pacific Biosciences (NASDAQ: PACB), we are passionate about developing high-quality, innovative technologies and systems that impact areas of critical importance, including human biomedical research, plant and animal sciences, and microbiology and infectious disease studies.  In particular, our technology is being used for pandemic surveillance with scientists assessing potential COVID-19 mutations based on sequencing data generated from our sequencing platforms. Our unique long-read gene sequencing technology generates complete and highly accurate data, giving scientist more insights. We believe our tools will lead to advances that will create long-lasting benefits for the world and its future.

The Role & The Team

PacBio is seeking a highly experienced Manager, Stock Administration to report to the Director, Accounting.  This role will be responsible for end-to-end administration of the Company's equity plans, including but not limited to equity grants, option exercises, ESPP administration and special projects for our Global Equity Plans.  The ideal candidate will have a proven track record of successfully leading daily activities, educating employees on equity plans, managing international compliance, effectively communicating with internal and external stakeholders as well as identifying and implementing process and system improvements in a highly dynamic environment.

Key Responsibilities

  • Manage the daily administration of our stock plans globally including eligibility, enrollment, approvals, processing stock option and restricted stock unit awards, exercises and settlements, tax withholdings, expirations, cancelations, repurchases, terminations and other plan-related actions
  • Partner with other functional leads (including in Legal, HR, Payroll, Accounting and Finance) to develop processes which ensure the accuracy of all equity data including all aspects of record-keeping, withholding, reporting, reconciliation and auditing
  • Ensure proper taxation is applied to all equity exercises and releases
  • Manage the preparation of all relevant equity transactions, such as exercises, releases and intercompany activities
  • Manage Section 16 compliance
  • Manage the reporting, reviewing, and tracking of 10b5-1 trading plans
  • Maintain share pool balances
  • Create stock reports as requested; assist with stock-related disclosures and with internal, external audits and investigations related to stock matters
  • Conduct various stock analysis, modeling, and testing
  • Create communication materials and presentations to support analysis, and implementation of programs
  • Ensure that all forms of equity compensation are administered following the terms and conditions of the plan(s) under which they are granted
  • Manage the overall quarterly calendar of various stock administration related activities
  • Design and implement educational sessions, presentations, and communication materials for the global employee base to support understanding of equity programs and policies
  • Provide a superior level of service and prioritizing and satisfying multiple questions and requests from employees, management, and others supporting employee understanding of stock plan services, enrollment, and transactions
  • Assist efforts to improve the stock administration function, including improving and introducing additional best practices with controls, automate routine workstreams and paperwork processes to ensure more efficient, accurate, and processing of stock administration matters and reports
  • Lead system improvement and implementation as needed
  • Assist with mobility and international reporting compliance from an equity perspective, including China
  • Ensure compliance with internal controls in accordance with SOX 404

All tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities.

Education and Experience

  • Bachelor's degree with an emphasis in Finance or Accounting
  • Minimum of 8 years of stock administration or relevant experience
  • CEP designation preferred
  • Strong experience with Shareworks
  • Strong Excel sills (Pivot tables, vlookups, etc.)
  • Outstanding analytical, communication and organizational skills
  • Excellent business judgement, strategic thinking and ability to manage multiple priorities
  • Detail oriented with a high degree of accuracy
  • Ability to inspire action and coordinate simultaneous initiatives
  • Proven leadership skills with the ability to develop and mentor staff
  • Proven track record in driving projects and process improvement initiatives
  • Experience with global taxation related to equity compensation

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.