Administrative Assistant & Project Coordinator, Technical Operations

San Diego, CA
Nov 19, 2021
Biotech Beach
Required Education
Bachelors Degree
Position Type
Full time


Fate Therapeutics is seeking a full-time administrative assistant to provide independent administrative and project management support for our technical operations team. The ideal candidate will be experienced in project coordination, timeline management, travel and expense and meeting planning activities. The ideal candidate is bright and motivated with a proven history of performance with superior attention to detail and the ability to prioritize and manage multiple responsibilities. A high level of integrity and discretion in handling confidential information and professionalism is imperative. The ability to be flexible is a must, as is being able to work in a dynamic team environment, support Technical Operations team members based in multiple geographical locations, and build effective working relationships with internal and external parties. The position is based at the Companys corporate headquarters in San Diego, California and reports to the Chief Technical Officer.

Major Responsibilities:

  • Provide timely, accurate and effective administrative and project management support for our technical operations team
  • Coordinate and track progress of technical operations projects and initiatives, working closely with project leaders
  • Process payments and manage expense reports
  • Maintain multiple calendars and project timelines; plan, schedule and coordinate teleconferences, travel, onsite/offsite meetings
  • Communicate professionally with colleagues and external parties; interface regularly with technical operations vendors; prepare materials and arrange offsite meetings and related activities
  • Coordinate and help prepare documents including correspondences, agreements, and contracts
  • Organize programs, events, meetings and conferences including arranging travel; preparing documents and other supportive information; distributing invitations; coordinating agendas; and manage budget; and/or coordinate with meeting planner
  • Provide assistance with editing documents, presentations and spreadsheets
  • Manage references/citations by downloading articles and managing them in a shared reference tool (e.g. ReadCube)
  • The ideal candidate should be able to: Prioritize workload; handle projects expeditiously, proactively, and o confidentially; follow-through to successful completion within deadlines Address problems and develop practical, thorough and creative solutions o without excessively relying on supervisory review Independently and proactively deliver communications based on general o instructions Proactively work with the teams to maximize the overall effectiveness of the o organization


  • Minimum 3 years experience as an administrative assistant or project coordinator, preferably supporting technical operations in the biotech industry
  • Bachelors Degree preferred
  • Experience in supporting project teams and executives in the biotech or pharmaceutical industry a plus
  • Expert in Concur travel and expense reporting
  • Advanced knowledge of Microsoft Office (Teams, Word, Outlook Calendaring, PowerPoint, and Excel)
  • SmartSheets, ReadCube and SharePoint experience preferred
  • Ability and willingness to quickly learn new skills and software applications
  • Experience with arranging domestic and international travel
  • Excellent written and verbal communication skills
  • Professional and approachable, energetic, positive, team-oriented attitude
  • Ability and willingness to establish contacts outside ones group and functional organization, develop partnerships with others to improve efficiency
  • Ability to work well independently and under pressure, be resourceful and use good judgment, handle interruptions and adjust priorities as needed

Working Conditions and Physical Requirements:

  • Onsite work at corporate headquarters
  • Occasional evening and weekend work as necessary

The preceding job description indicates the general nature and level of work performed by employees within this classification. Additional and incidental duties related to the primary duties may be required.

About Fate Therapeutics, Inc.

Fate Therapeutics is a clinical-stage biopharmaceutical company dedicated to the development of first-in-class cellular immunotherapies for patients with cancer. The Company has established a leadership position in the clinical development and manufacture of universal, off-the-shelf cell products using its proprietary induced pluripotent stem cell (iPSC) product platform. The Company’s immuno-oncology pipeline includes off-the-shelf, iPSC-derived natural killer (NK) cell and T-cell product candidates, which are designed to synergize with well-established cancer therapies, including immune checkpoint inhibitors and monoclonal antibodies, and to target tumor-associated antigens using chimeric antigen receptors (CARs). Fate Therapeutics is headquartered in San Diego, CA. For more information, please visit