Administrative Assistant

Administrative Assistant – Triaga Inc.

Be part of a revolutionary change​ at a Fortune 500 company
 
At Triaga, a fully owned subsidiary of Philip Morris International, we’ve chosen to do something incredible. We’re building our future on smoke free products with the power to change the lives of millions of smokers by manufacturing innovative, life changing, fast moving consumer goods.
 
With this start up initiative come huge opportunities. So, when you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.
 
By joining our strong Operations team, you will have the opportunity to make an impact. Our ways of working have changed. New products bring new challenges such as the way we buy raw materials, the manner in which we engineer and manufacture, the way we operate and maintain our modern equipment, and in our supply chain planning. You will work in a state of the art automated and innovative manufacturing environment, uniquely positioned for massive scale in the near future. 

Your ‘day to day’:

The role of the Administrative Assistant is to free your stakeholder’s time from organizing and administrative tasks and to ensure an efficient and most effective time management of their schedule. 

The Administrative Assistant serves as the primary point of contact for internal and external contacts on all matters pertaining to those they support.

The person should have strong self-drive, good English and administrative skills.
You will also be highly responsive and proactive, self-disciplined and possess an overall great positive attitude.

Your Responsibilities:

• Secure the execution of administrative duties during senior manager's absence from the office.
• Coordinate, monitor, and screen information flow (mail, message, etc.) and respond to information requests to support business activities.
• Ensure that relevant documents are archived according to Philip Morris International document retention policy.
• Handle confidential information and maintain the security of the executive's records and files.
• Coordinate arrangements for a variety of internal and external meetings in different locations and assemble appropriate material for meetings/conferences.
• Responsible for sending out communications, cascading of announcements, reports & highlights and writing of correspondence.
• Combine and update information from various sources, systems in order to make business related documents, reports and presentations and submit them for review.
• Support of introduction process for new Management Team Members.
• Respond to information requests, which require finding elements from various sources and prepare ad-hoc correspondence or reports.

Who we’re looking for

• High school degree, or college diploma
• 3-5 years’ experience in a multi-national Administrative Assistant Role.
• Computer literacy, including MS Office & Teams required.
• Able to work independently with demonstrated ability to be flexible and responsive.
• Demonstrated strong interpersonal skills and comfortable working around senior management, ability to navigate geographies and time zones.
• Must be a team player, willing to help wherever needed.
• Proactive and able to work under pressure.
• Understanding of the importance of discretion.

What we offer:

Attractive salary and excellent benefits package: including 401(k) plan, Medical, Dental, and Vision coverage along with paid holidays and three weeks of vacation. 

Our success depends on the men and women who come to work every single day with a sense of purpose and an appetite for progress. Join Triaga Inc. and you too can:

• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress. 

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