Program Management Administrative Coordinator

San Francisco, California
Nov 09, 2021
Biotech Bay
Required Education
Bachelors Degree
Position Type
About BridgeBio

BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 30+ drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.

Our focus on scientific excellence and rapid execution aim to translate today’s discoveries into tomorrow’s medicines. We have U.S. offices in San Francisco, Palo Alto, Boston, New York, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zug, Switzerland, and are expanding across Europe.

To learn more about our story and company culture, visit us at

Who You Are:

We seek a professional, experienced, organized, take-charge individual to keep the Program Management and Clinical Outsourcing teams organized, on track, and moving forward. Candidates must possess solid written and oral communication skills, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, being proactive and thoughtful. This individual will ensure that the team’s productivity is enhanced by managing calendars and schedules and managing multiple high-priority assignments. They will foster and maintain strong working relationships within all company levels, outside vendors, and contacts. Their work is completed with minimal supervision, projects are of the highest quality, and follow-through is outstanding.

This person will report to the Senior Manager of BBS Program Management and provide organizational and administrative support for the Program Management and Clinical Outsourcing Departments at BBS.  In this role, you will promote the connection within departments and other BBS central functions.

  • Supports and manages department-level projects for BBS Program Management and Clinical Outsourcing and maintains productive cross-functional relationships with other central business partners such as Finance, Legal, SciOps, Enrollment Hub, etc.
  • Partners with administrative assistants to schedule various intra- and interdepartmental meetings; alerts and organizes PM/CO departments of upcoming BBS company events and processes
  • In support of the BBS Program Management department:

  • Manages/gatekeeps/owns the calendars of Program and Project Management Team
  • Plans, supports, coordinates, and schedules internal and external review committees with BBS senior management and affiliates (Program and Portfolio Reviews, Protocol Reviews, Clinical Advisory Board, etc.); ensures timely delivery of pre-read meeting materials
  • Assists the department in the development of a BBS PMO (Project Management Office); organizes Program Management SharePoint and Egnyte pages with project management tools and program information
  • In support of the BBS Clinical Outsourcing department:

  • Coordinates and schedules governance and partnership meetings with CROs/clinical vendors; distributes and archives documents, slide decks, action items
  • Manages and updates the Master Vendor Tracker; manages the Vendor Contacts List; may support team and other key stakeholders to build, implement, and maintain a vendor database
  • Manages contract signature process with clinical vendors per corporate policies
  • Files final vendor contracts in central and affiliate level file structures
  • Updates Outsourcing SharePoint and Cloud file storage  with tools, templates, documents, vendor information
  • No matter your role at BridgeBio, successful team members are:

  • Patient Champions, who put patients first and uphold strict ethical standards
  • Entrepreneurial Operators, who drive towards practical solutions and have an ownership mindset
  • Truth Seekers, who are detailed, rational, and humble problem solvers
  • Individuals Who Inspire Excellence in themselves and those around them
  • High-quality executors, who execute against goals and milestones with quality, precision, and speed

Education, Experience & Skills Requirements:
  • Bachelor’s degree preferred
  • 3+ years of scheduling and/or calendar management experience in a high-volume environment
  • Basic understanding of Biotechnology and previous experience in a drug development environment
  • Exceptional organizational skills, meticulous attention to detail, good time management skills, and relentless dedication to high-quality work output that maximizes productivity and efficiency
  • Able to multi-task and juggle multiple calendars, teams, and requests
  • Strong ability to be self-directed; ability to anticipate and prepare for the needs of others
  • Impeccable follow-thru skills
  • Resourceful and consistently demonstrates a positive, can-do attitude
  • Excellent interpersonal, verbal, and written communication skills
  • Ability to drive schedules and agendas with a more profound understanding of the context
  • Experience with Microsoft Office (Outlook, PowerPoint, Word, Excel, etc.) is required; experience with Smartsheet is a plus but not required

What We Offer:
  • Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts
  • A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak
  • An unyielding commitment to always putting patients first. Learn more about how we do this here
  • A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science
  • A place where you own the vision – both for your program and your own career path
  • A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game
  • Access to learning and development resources to help you get in the best professional shape of your life
  • Robust and market competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs)
  • Flexible PTO
  • Rapid career advancement for strong performers
  • Potential ability to work on multiple BridgeBio Pharma programs across multiple therapeutic areas over time
  • Partnerships with leading institutions
  • Commitment to Diversity, Equity & Inclusion – with initiatives like Women at Bridge, we are committed to fostering an inclusive environment where every person feels seen, valued, and heard

We will not accept unsolicited resumes from agencies. Please do not send agency resumes to our website or BridgeBio and affiliating employees.