Accounts Payable Specialist/Sr. AP Specialist

Hayward, California
Oct 21, 2021
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time



The Accounts Payable Specialist/Sr. AP Specialist will join a small AP team and interact with various functions in the organization.  The ideal candidate will have solid experience in full cycle Accounts Payable and be an independent worker who is detailed oriented, eager to learn, systems-savvy, and not afraid to roll-up their sleeves and learn about key activities within Arcus. 




  • Provide full cycle Accounts Payable support to facilitate timely vendor payments
  • Process vendor invoices with two and three-way matching, review Invoices to ensure proper approval for two-way match and receipt/packing slip for three-way match and obtain approvals for vendor payments
  • Enter vendor invoices in Coupa/NetSuite; resolve, reject and dispute invoices; follow up with approvers to approve invoices in Coupa
  • Respond to vendor invoice/payment inquiries and resolve any discrepancies in a timely manner
  • Follow up with various project managers for change orders on POs when needed in Coupa
  • Work closely with vendors, receiving team, and PO owners to resolve any receiving issue on 3way POs
  • Assist with weekly vendor payment process and annual 1099 filings
  • Stop by office to pick up mails as necessary
  • Review and process employee expense reports in accordance with company travel policy
  • Assist with annual audits/quarterly reviews inquiries from external auditors related to AP
  • Ensure ongoing compliance with Sarbanes-Oxley internal control
  • Provide general assistance during month-end close




  • AA/AS in Accounting or related field
  • 3+ years Accounts Payable experience required
  • NetSuite, Coupa and Concur experience strongly preferred
  • Proficient with Microsoft Excel