We are currently searching for a Management Analyst to provide analysis and advisory services regarding management functions as well prepare a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency as related to existing policies, procedures or systems, budget, procurement, HR, travel, etc. This opportunity is full-time, and it is on site in Bethesda, MD.
Duties & Responsibilities
- Entering procurement orders through NIH Acquisitions systems, serving as a Timekeeper as well as preparing personnel packages, travel requests, having a working knowledge of NIH training websites and systems, submitting manuscripts to reviewers for clearance, and tracking property.
- Problem and conflict resolution of day-to-day office operations, working relationships with scientific and other administrative staff and mentor new administrative staff while serving as back-up coverage, when needed.
- Mentor and coach management analysts, advising on overall performance and specific activities.
- Research and develop in coordination with human resource managers workforce development and acquisition strategies.
- Assist program managers prepare annual budgets based on historical and estimated future spending.
- Use a variety of database and data repository software and applications available to search, retrieve and export business and performance data.
- Facilitate business process improvement activities, to include documenting as-is processes, gathering to-be requirements and validating capture with staff.
- Provide administrative support for the NINDS Surgical Neurology Branch SNB branch personnel through preparation of personnel packages for full-time equivalent FTE, non-FTE and other Contractors.
- Complete credentialing for personnel that work with patients.
- Provide guidance and advise to scientific and administrative staff on HHS, NIH, and NINDS regulations, policies, procedures in relation to personnel, acquisition, travel and all mission related activities.
- Analyze and evaluate proposed changes in operating procedures and draft standard operating procedures.
- Develop procedures and systems for establishing, operating, and assessing the effectiveness of administrative controls and systems.
- Review policy, regulatory and legal requirements for operation and document gaps and propose corrective actions.
- Conduct assessments of standard operating procedures SOP and prepares recommendations for improvement.
- Evaluate operations against standard operating procedures SOP and document gaps or inconsistencies in performance.
- Observe operations and documents standard practices and develops new standard operating procedures SOP and instructions.
- Research and analyze new government policies and regulations that may impact operations and propose actions to ensure operational compliance.
- Assess business strategies and operating plans for consistency with variety of institutional, governmental and industry standards and best practices and draft reports for upper management.
- Review administrative audit and investigative reports to determine appropriate changes.
- Review operational and programmatic budget data and provide analysis of obligation and spending.
- Review operational and program plans to identify necessary resources and propose actions to address gaps.
- Conduct policy analysis of legislative and regulatory requirements.
- Research and review institutional policies applicable to operations.
- Review business, operations and program plans for consistency and compliance with institutional and governmental policies.
- Attend routine staff and business meetings for awareness and to take notes for distribution.
- Assist staff prepare briefing and presentation materials for presentation at meetings.
- Capture meeting minutes and prepare final documentation for distribution to participants.
- Draft reports for review and discussion at working groups and meetings.
- Present information and status updates on projects and studies ongoing within the organization.
- Bachelor’s degree in Liberal Arts, Humanities, or related subject
- At least 5 years of progressive administrative experience, demonstrating successful office management experience or a minimum of (1) year working in a medical education or health care facility.
- Certified Administrative Professional
- Expense reconciliation, project management/planning, timekeeping, fellowship program management
- Social Media, knowledge of the Federal Travel Regulation
- Project management, website content management
- Meeting coordination
- Meeting minutes/summary reports
Due to our contractual requirements, to be eligible for this role, you must be fully vaccinated against COVID-19 at time of hire.Company Description
We are a trusted government partner that blends deep domain expertise with advanced technologies to help our customers solve complex problems that improve, protect, and save lives. As a rapidly growing company, we combine entrepreneurial spirit, customer focus, and an outcomes-based approach to support agency missions in health IT, life sciences, public safety, and grants management.
The Dovel Family of Companies offers employees an opportunity to advance beyond a specific role or contract, we offer a path to develop an enriching career. We believe in empowering a culture of innovation, customer success, and employee growth.
What you’ll get…
- Time Off! Flexible schedules and company paid holidays allow you to take the time you need.
- Investment in YOU! 401(K) company contributions are yours to keep with no waiting period.
- Choices! Unique healthcare plans to choose from with options like fertility and orthodontia benefits.
- Discovery! With our tuition assistance and training programs, we support your career advancement.
- Tax Savings! Enroll in pre-tax Health or Dependent Care Flexible Spending, HSA with company contributions, parking, and/or transit commuter benefits.
- Support! Working parents and busy professionals – we’ve got you covered with a supportive culture, confidential Employee Assistance Program and a membership to Care.com.
- Perks! Employee discounts, peer recognition programs, company-wide wellness challenges, and fun community events.
- A Voice! A unique culture where you can influence decisions and have your voice heard.
We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability, or veteran status.