Development Administrator

Location
San Francisco, CA
Posted
Oct 02, 2021
Ref
5520434002
Hotbed
Biotech Bay
Required Education
Associate Degree
Position Type
Full time

Position

This individual will perform a variety of administrative activities in support of Senior Leader(s) in the Clinical Development Group. Maintains and modifies schedules, manages meeting and travel logistics. Will assist with the planning, coordination and tracking of various projects. May handle special projects and execute research and data analysis tasks. Coordinates activities between departments and outside parties. Interfaces with employees at all organizational levels to gather information and prepares reports. Work is generally of a critical or confidential nature. Handles details of a highly confidential and critical nature.

  • Schedule meetings, manage inbox and calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools (ex. MS Teams and GoTo Meeting). Handle day-to-day administrative responsibilities
  • Prepare complex, ever-changing travel arrangements including booking flights, accommodations, car service, arranging meetings and preparing itineraries
  • Ability to manage files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations
  • Liaise with senior level executives and their staff to coordinate activities and meetings
  • Ability to handle extremely confidential and proprietary information with utmost discretion
  • Ability to prioritize and follow-up on urgent matters in a timely manner
  • Act as gatekeeper: screen inquiries and respond as appropriate to ensure timely response
  • Coordinate both small and large meetings, conference calls and video conferences including advanced preparation of materials and collaborating with IT for audio/visual facilities set-up
  • Provide support for other departments within the organization as business needs evolve
  • Other duties as assigned

Required Qualifications

  • The ideal candidate will have a strong work ethic, positive attitude, be professional, organized and detail oriented. This is a team-oriented position that plays an integral role in facilitating processes and procedures. They will also demonstrate the ability to handle and maintain confidential and sensitive information and work independently with minimal direction.
  • Associates Degree or bachelor’s degree in Project Management, Life Sciences or other related area required
  • At least 4 - 6 years of practical experience in biotechnology or pharmaceutical industry
  • Candidate must possess excellent interpersonal, written and verbal communication skills
  • Highly proactive and willing to take initiative
  • Ability to maintain confidentiality
  • Excellent written and oral communication skills
  • Possess a high degree of personal responsibility
  • Must be flexible and willing to provide administrative support to additional/other departments
  • Must remain professional and composed while multi-tasking under pressure
  • Ability to prioritize, identify problems and seek solutions

Fit with Nurix Culture and Values

  • Strong team orientation; highly collaborative
  • Solutions and results-oriented focus
  • Hands-on approach; resourceful and open to diverse points of view