Event Planner II, Medical Affairs

Foster City, CA
Oct 01, 2021
Required Education
Bachelors Degree
Position Type
Full time
Event Planner II, Medical Affairs
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company’s five core values. That’s because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives.

Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. Our scientific focus has resulted in marketed products that are benefiting hundreds of thousands of people, a pipeline of late-stage drug candidates, and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them.

By joining Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.

This position is located at our Headquarters in Foster City, CA., OR REMOTE

Job Responsibilities:
  • Works independently under the general guidance of the manager
  • Organizes and plans logistics for Medical Affairs Advisory Programs Medical Scientist post-conference debriefs, annual departmental meetings, and other events for Gilead attendees.
  • Works directly with internal stakeholders, staff, and external vendors to ensure logistical aspects of meetings meet expectations
  • Communicates with event attendees, including executive management, to ensure they are outfitted with necessary travel and event details
  • Communicates directly with external advisors to ensure travel is completed and satisfactory
  • Attends events to ensure catering, travel, audio-visual, meeting space, and off-site dinners operate as planned
  • Prepares and distributes communication to employees as it relates to meetings or events
  • Provides post-event analysis, including event metrics
  • Makes recommendations on venues, transportation, catering and similar services
  • Negotiates contracts and terms of service with vendors
  • Conducts site visits to evaluate vendor services and venues according to internal standards
  • Budget responsibilities includes initiating purchase orders, check requests, and honorariums, tracking event budget, reconciling budget post event and reporting expenses per Legal requirements
  • Assists in the development of processes related to department activities
  • May provide training to other groups/departments on functional policies/processes

Specific Education and Experience Requirements
  • Must have demonstrated success in events management/planning, negotiating vendor contracts, and managing vendors
  • Must have excellent project management skills and demonstrated success in managing multiple simultaneous projects
  • Must have excellent customer service skills and demonstrated success in establishing effective working relationships with a diverse range of internal and external key stakeholders
  • Must have excellent communication and problem-solving skills
  • Must have strong proficiency in Microsoft Office applications.
  • Must have a strong understanding of Gilead products and departmental policies
  • Must have demonstrated ability to work well independently under pressure
  • Must have demonstrated the ability to supervise the tasks of more junior employees
  • Must have successfully managed vendors and project costs
  • Must be able to resolve problems and make recommendations related to operations within the scope of their responsibility

Specific Education and Experience Requirements
  • Typically requires an BA degree and minimum 4 years of relevant experience in the pharmaceutical or event planning industry.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans\' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com opens new window" target="_blank" href="https://apptrkr.com/get_redirect.php?id=2466044&targetURL=mailto:careers@gilead.com">careers@gilead.com for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S. employees and contractors to receive the COVID-19 vaccines as a condition of employment. “Full vaccination” is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.\u200b

For more information about equal employment opportunity protections, please view the ‘EEO is the Law' poster.



Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.