Paralegal and Equity Administrator

Hayward, CA
Sep 28, 2021
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time

Pulse Biosciences (Nasdaq: PLSE) is a bio-electric medicine company committed to health innovation that has the potential to improve and extend the lives of patients.  The CellFX® System will be the first commercial product to harness the distinctive advantages of our proprietary Nano-Pulse Stimulation™ (NPS™) technology. The unique cell-specific effects of the NPS mechanism of action have the potential to significantly benefit patients across multiple medical applications, including dermatology, our first planned commercial application.

We exist to make a positive difference in the lives of patients, physicians, healthcare providers, shareholders and our Pulse Biosciences team members.  We take pride in hiring the best and brightest minds to our world-class company.   Individuals who are creative, forward-thinking, and who approach challenges with an innovative attitude will excel in our culture.   

Position Summary:

The Paralegal/Equity Administrator will partner with cross functional teams to address new matters, as we grow. This is a unique opportunity for someone who is excited about building foundational processes that will impact the long-term goals of the Company. S/he will manage the Company’s day-to-day equity plan administration including maintaining stock plan documentation, processing stock option grants, maintaining the equity database, and acting as the point of contact for vendors, internal teams, and employees.

 Essential Duties and Responsibilities: 

  • Maintain and update legal templates, policies, and process documents. 
  • Function as a program manager to track progress of multiple projects, working with teams to communicate deadlines, unblock issues, and liaise with outside counsel, as necessary. 
  • Effectively collaborate with cross-functional teams (Sales, Engineering, Finance, HR, etc.) and other legal colleagues to solve problems, build partnerships, accomplish critical business objectives. 
  • Manage the day-to-day administration of Pulse Bio’s global equity incentive program on a third-party equity administration platform. 
  • Ensure all equity plan transactions (including, but not limited to, stock option grants, exercises, vesting schedule changes and terminations) are processed correctly and in a timely manner. 
  • Facilitate Pulse Bio’s equity education initiatives, including preparing company-wide newsletters, answering FAQs from employees and other stakeholders, and presenting to new hires on the mechanics of the Company’s equity incentive plans. 
  • Prepare periodic reports reflecting the current status of the equity incentive plans and coordinate with the Finance team on quarterly and yearly audits relating to equity compensation. 
  • Perform some legal research and analyze relevant statutes, decisions, codes, etc. 
  • Assist with the contracts process including maintaining the Company’s contracts system. 
  • Assist with contract negotiation (NDAs, MTAs, etc.). 
  • Assist attorneys with transaction closings and maintenance of corporate records. 
  • Provide administrative support for in-house attorneys (filing, calendaring, etc.), as needed. 
  • Represent the Legal Department internally to clients, across all levels of management. 
  • Assist with the production and dissemination of materials for board and shareholder meetings, as needed. 
  • Coordinate approvals, signatures, notarization, and legalization of documents. 
  • Generate recurring reports (monthly, quarterly, annually) and respond on a timely basis to ad hoc data requests from Legal, Human Resources, external audit, internal SOX, SEC and accounting team. 
  • Interact with transfer agent for share delivery and as necessary to maintain updated reporting, ensure timely settlement of trades, and assist in execution of trading instructions and other transfer agent activities. 
  • Set up new local tax jurisdictions for new hires. 
  • May perform other duties as assigned.


Education and Experience:

  • BA / BS degree or equivalent practical experience
  • 3 - 6 years of experience working as a paralegal, program manager, equity administrator, or legal assistant in a large law firm or in-house, with experience in a highly regulated industry or with international companies a plus. 
  • Certified Equity Professional (CEP) or working to obtain comparable certification a strong plus. 
  • Experience implementing stock administration software (Shareworks, Equity Edge, Certent, Carta, E*Trade, etc.). 
  • Experience working with different types of Equity Plans (ISO, NSO, RSU, ESPP, etc.), and experience with an insider trading program. 
  • Familiarity with records retention policies and document management systems like Agiloft. 
  • Some exposure to compliance programs in a medical device, pharmaceutical or biotech organization a plus.



Skills, Abilities, and Other Requirements:

  • Proficient knowledge and skill in Microsoft Office Suite applications. 
  • Understanding of corporate formalities and related state-level reporting. 
  • Understanding of legal language and principles, research methods, contracts, and other related matters. 
  • Notary license a plus. 
  • Resourceful and open to diverse points of view. 
  • Self-driven, enthusiastic and able to thrive in a dynamic environment. 
  • Excellent interpersonal, time management, and customer service skills with a proven ability to operate comfortably and meet tight deadlines in a fast-paced environment. 
  • Able to maintain confidentiality, and to exercise discretion and good judgment. 
  • Positive, kind, and excited by a challenge. 
  • Detail-oriented person with strong analytical, critical thinking and problem-solving skills, including the ability to identify, resolve or escalate issues and potential liabilities in a timely manner. 
  • Passionate about solving complex problems and building scalable processes. 
  • Able to successfully balance the need to complete assigned tasks while limiting risk to the Company with the goal of supporting the creativity, enthusiasm and pace of internal business units at a growing medical device company. 
  • Tactful, principled and a great communicator, both orally and in writing, for example someone who can both actively listen and communicate legal issues and solutions clearly, concisely and appropriately (e.g., diplomatically) at different levels of the organization. 
  • Curious minded, for example, someone who is often seeking out new knowledge and specialist skills outside his/her/their own area of expertise. 
  • Proactive, efficient, data and results-driven. 
  • Ability to lift 15-20 pounds.

Pulse Biosciences currently maintains a policy requiring all United States-based employees to be fully vaccinated against COVID-19. In accordance with applicable law, Pulse Biosciences will consider reasonable accommodations to employees who qualify as required under federal, state and local law where it is not an undue hardship to the company to do so. 

Our corporate headquarters is located in Hayward, California.  To learn more about us, visit our website at


At Pulse Biosciences, we are committed to providing a respectful work environment to our diverse workforce.  We provide equal employment opportunities (EEO) to all persons regardless of race, age, color, gender, sexual orientation, national origin, physical or mental disability, religion, or any other characteristic protected by federal, state or local law. We will make reasonable accommodations for qualified individuals with disabilities. 




Principals only; unsolicited candidate submissions from recruiters or third-party agencies will be considered free referrals.