Facilities Scheduler

Novato, California
Sep 27, 2021
Required Education
Bachelors Degree
Position Type
Full time

Facilities Scheduler


The position is responsible for providing a wide range of critical support for Facilities Services in the Maintenance Business Office (MBO).  The focus of the position will be coordination, scheduling, and communication of non GxP and GxP work orders across multiple buildings and campuses.  Failure to efficiently evaluate the scope of work required by this position would have serious negative impact on compliance, equipment reliability, and manufacturing uptime. 

  • Assist with scheduling equipment down time with manufacturing for all impacting work requests and preventative maintenance tasks involving utility, process, calibrations, and repairs
  • Coordinate equipment downtime with manufacturing planners and schedulers
  • Contact and collaborate with external vendors to schedule work onsite
  • Assign maintenance and calibration work orders generated on a monthly basis
  • Assign other work orders as needed to support proper work order flow including movement to and from parts, compliance, and execution of work
  •  Monitor and manage scheduling and planning inboxes in INFOR/EAM CMMS
  • Participation in daily manufacturing planning meeting to determine equipment availability for impacting and non-impacting work
  • Issue new work orders, follow up on ongoing issues, and ensure execution of preventative maintenance tasks in a timely compliant manner
  • Assist with reviewing work order requests for appropriate details and scope as part of the pre-execution review process
  • Work with CMMS users, FAC compliance, and execution staff to clarify work order scope as needed
  • Communicate controlled environment impacting work with Facility Compliance as needed for PM’s, calibrations, and repairs
  • Work to eliminate excessive downtime to manufacturing by combining work when possible
  • Review shift pass downs, emergency work, and new work requests to update customer on any new issues on a daily basis
  • Monitor parts updates/inboxes for work requiring parts on orders
  • Schedule and communicate urgent or emergency work as needed
  • Categorize and monitor shutdown related work orders during production periods
  • Assist planner with scheduling changeover, shutdown, and other projects as needed

Daily Decisions:

  • Impacting and non-Impacting work to schedule
  • Daily meetings with stake holders to go over scheduled tasks
  • Technician and resource availability
  • Daily work order review/approval
  • Exercise of judgment and critical thinking in regards to escalation of serious issues against current resources
  • Tracking of daily work to advise on return to service with area and equipment owners
  • Other projects/tasks as assigned by management


  • The employee must have the ability to perform a high volume of complex tasks with attention to detail
  • Position requires exceptional organizational, communication, and critical thinking skills
  • Position will require working within BioMarin enterprise software systems including, INFOR/EAM CMMS, Trackwise, Oracle, Bio-G, JIRA, and Compliance Wire. Experience with one or more of these systems is highly desirable
  • Understanding of parts planning and inventory control practices highly desired
  • Strong computer skills, including Microsoft Excel, Word, Project, PowerPoint
  • Ability to read and interpret P&ID and other technical drawings desired
  • Handle multiple tasks concurrently and be flexible and adaptable, as needed 
  • Self-motivated individual, able to work well in a team environment 
  • Performs tasks as a team member and works to build rapport with others
  • Foster and maintain positive relationships with end users, customers, and cross-functional support groups
  • Knowledge of safety practices and procedures, as well as problem solving skills
  • Understanding of GMP utility systems and manufacturing process equipment highly desirable
  • Knowledge of GMP compliance requirements related to maintenance operations


  • Bachelors of Arts/Science Degree (Engineering, Operations, Supply Chain, or Scientific Field Preferred)
  • A combination of technical, military, and/or equivalent experience can be used in lieu of degree
  • Work experience in heavily regulated industry Ideal

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.