Contractor - Talent Acquisition Coordinator

San Diego, CA, United States
Sep 15, 2021
Required Education
Bachelors Degree
Position Type
Full time
Title: Contractor - Talent Acquisition Coordinator
Location: San Diego, California

This is the temporary contractor position.

Pacific Biosciences (PacBio) is looking for a Talent Acquisition Coordinator (TAC) to join our lean but talented HR team.

What you get to do daily
The TAC assists in logistics and administrative support, scheduling, coordinating, and document preparation/filing. In this role, you will interact directly with executive management, hiring managers, candidates, and outside vendors. The TAC will collaborate cross-functionally with various departments across the entire PacBio global organization. You will contribute to the overall success of PacBio by aggressively driving the recruiting process, producing quality output, with a high level of professionalism.

Keys to your success in this role
Your ability to thrive in a fast-paced, rapidly changing environment. You are meticulous with an acute attention to details. You are a self-starter who proactively contributes to the TA team, the HR organization, and company-wide. You approach your work with a sense of ownership. Your ability to create an exceptional candidate and hiring team experience.

What's in it for you
You will get to work alongside smart, creative, and driven professionals from many different disciplines, in the cutting-edge biotech industry. What we do daily helps our mission of enabling the promise of genomics to better human health.

Tasks and Responsibilities
  • Scheduling: High-volume scheduling of phone, video, and onsite (post return-to-office) interviews. Reserving conference rooms, coordinating meetings and conference calls. Scheduling reference calls.
  • Travel: Organizing travel arrangements for candidates, booking flights, car rental, hotel accommodations, process candidate travel expense reimbursements. (post return-to-office)
  • Greets and assists candidates to ensure a positive onsite interview experience. (post return-to-office)
  • Documentation of processes as needed. Identify opportunities for improving both hiring manager and candidate experiences and scheduling efficiency; make process recommendations to achieve operational excellence.
  • Maintains all applicant information, ensuring that all information has been gathered within the applicant tracking system and that all compliance issues are met with regards to the recruitment process.
  • Identify and troubleshoot issues and escalate as appropriate.
  • Be accessible during normal work hours. The nature of our business sometimes demands workday or workweek hours different from normal work hours.
  • Provide administrative support to other teams, as needed.

Preferred Qualifications
  • Associate's degree. Bachelor's degree a plus.
  • Proficient in MS Word, Excel, and Outlook.
  • Prior experience in talent acquisition coordination, or other related administrative function.
  • Knowledge of commonly-used concepts, practices, and procedures within the talent acquisition function is a plus.
  • Applicant Tracking System experience is preferred. Workday Recruiting experience is a plus.
  • Experience working in a fast-paced, high-volume scheduling environment is a plus.
  • Exceptionally strong interpersonal and written/verbal communication skills with an emphasis on tact and diplomacy.
  • Ability to effectively partner and collaborate with peers to deliver dynamic candidate and hiring manager experiences.
  • Strong organizational and prioritization skills, ability to balance several priorities from multiple sources, flexibility and adaptability in dealing with rapidly changing priorities and demands.
  • Must have strong initiative and the ability to work independently with minimal direction/supervision.
  • Exercise sound judgment with the ability to recognize and handle sensitive/confidential information.
  • Strong attention to detail and accuracy; excellent follow-through skills.
  • Outstanding customer service skills.

All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.