Executive Assistant, Vaccines Research and Development
The candidate will be responsible for day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing Pfizer Vaccines R&D portfolio. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally. The candidate will partner with other administrative staff members in a team oriented approach including providing backup coverage as appropriate.
Must be able to perform duties with a high level of professionalism and minimal supervision. Must have the ability to prioritize and work independently, yet be a team player. Handles multiple demands and priorities simultaneously. Must be willing to learn new capabilities. Possess excellent computer skills and high level of proficiency in various computer systems.
Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders
Organizes meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation and distribution of meeting materials
Orders office supplies and arranges procurement of other departmental requirements. May manage relationships with vendors or service providers
Creates, edits, and formats written material such as presentations, spreadsheets, and documents
Develops and provides training on Pfizer’s administrative procedures and processes
Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, video-conferences and face to face meetings.
Skilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, managing site communications and events, generating, analyzing and reporting survey money data
Assists manager with coordinating interviews and logistics as needed.
Manages logistical onboarding and off boarding for onsite and regional staff including contractors (e.g. systems and equipment)
Maintains departmental online storage folders and distribution lists
Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes. Provides advice and guidance to other administrative staff.
Generates reports and analyses as required
Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service. Builds a good working relationship with colleagues at all levels in all departments/lines. Represents VRD in cross functional teams as required.
Responsible for independent work output and managing workload allocation and prioritization for VRD administrative pool. Takes personal responsibility for quality of work that impacts supervisor/department/line. Is aware of / can anticipate consequences of own actions
Independently identifies problems or issues and implements remedial actions
Other responsibilities/projects based on group needs
High School diploma required
Minimum 5 years administrative experience
Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business math are required
Associates or Bachelor’s Degree preferred
Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering
Working knowledge and experience in supporting R&D executives and teams preferred
Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem solving skills
Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained
Other Job Details
Eligible for Employee Referral Bonus
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