Administrative Lead, Medicine Design

Employer
Pfizer
Location
Cambridge, MA
Posted
Jul 30, 2021
Ref
4819234
Required Education
High School or equivalent
Position Type
Full time

Why Patients Need You

A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference.  We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on supporting business leaders by providing administrative support activities and coordinates services either internally or through an outsourced service. You will also be responsible for managing records and files, verifying data, responding to mails and scheduling meetings, amongst other things. You will be the key point of contact for administrative activities and execution.

As part of the administrative support team, you are recognized as an advisor to other colleagues in your group due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients’ lives.

How You Will Achieve It

  • Primary administrative support to the SVP Medicine Design.  Will be responsible for calendar management, meeting coordination, meeting preparation and travel planning. 

  • Exemplary organizational skills, strong computer and internet skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff are critical for success in this role.

  • Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls.

  • Suggest and implement process improvements for administrative tasks carried out across the department.

  • Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.

  • Handle all duties with a high degree of integrity, professionalism and confidentiality.

  • Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.

  • Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments, when necessary.

  • Manage purchase orders through Ariba system and tracking invoices.

  • The candidate will also be responsible for supporting the planning, execution, and management of all Leadership Team meetings, Leader Forum Meetings,  and Town Hall Meetings

  • Proactively and independently organize and expedite workflow and initiate follow-up, particularly when leader is offsite.

  • Requires seamless partnership with other administrative staff members in a professional and team oriented approach and will contribute to and/or lead selected business operations functions and initiatives for the line.

  • Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.

  • Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.

  • The role may be based in either Kendall Square, MA or Groton, CT.

Qualifications

Must-Have

  • High School Diploma or GED

  • 6+ years' experience

  • Demonstrated planning and organizing skills

  • Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis

  • Excellent attention to detail and interpersonal skills

  • Excellent judgment as well as the ability to work with confidential documents and information

  • Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features

Nice-to-Have

  • Bachelor's Degree

  • Prior experience as an Administrative Assistant supporting executive leadership in a global organization

  • Knowledge of the pharmaceutical industry and healthcare environment

  

PHYSICAL/MENTAL REQUIREMENTS

Ability to work on a computer and to conduct phone conversation

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

Office-based role; minimal travel (~5% of time) to attend leadership team meetings. Will require day trips between Groton and Cambridge.

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Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations.  These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure.  Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act.  Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government.  If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.  Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.  Pfizer is an E-Verify employer.

Administrative

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