Executive Assistant - Compliance

Location
Tarrytown, New York, United States of America
Posted
Jul 28, 2021
Ref
25132BR
Required Education
Bachelors Degree
Position Type
Full time
We are looking for an Executive Assistant - Compliance to support the Senior Vice President, Associate General Counsel & Chief Compliance Officer and her team of approximately 20 compliance professionals. The Executive Assistant will also interact frequently with the approximately 20 members of the Pharmaceutical Legal Operations team (who have their own Administrative Coordinator). This is a fantastic opportunity to provide crucial day-to-day support of a multi-functional team in a fast-paced and collaborative work environment.

Responsibilities:
• Proactively manages calendars using thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.
• Manages calls, business travel, expenses, interview schedules and any other activities of the SVP.
• Professionally handles and manages highly-confidential work for the department and its leader.
• Manages and drives communications pertaining to meetings, calls, documents, travel, etc.
• Handles critical and sensitive projects and meetings daily, smoothly and efficiently, receiving little direction.
• Takes the lead on the preparation and assimilation for new leaders within the department(s), including coordination with IT, Facilities, and Procurement.
• Displays advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes. Connects with the proper departments to share findings and may work with teams on obtaining new solutions. Actively manages department contact lists/org charts. Proactively manages and updates content on department SharePoint sites and/or RON pages.
• Handles all logistics for any onsite or offsite meetings for the SVP and the department
• May order supplies & catering for key meetings then procure approvals & payments as needed.

Requirements:

Education
• AA degree or BA/BS preferred.

Experience

10 plus years, with at least 6 of those 10 years working within the biotech, or pharmaceutical industry and for executive management. Legal or compliance experience a plus.

Advanced knowledge and proficiency in MS Office, SharePoint, Concur and Teams teleconference systems with the ability to assist with more advanced troubleshooting.

Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect. Anticipates their needs.

Superior attention to detail required, along with a strong ability to develop and maintain relationships with varied levels of internal and external stakeholders and a focused ability to multi-manage in deadline-driven settings. Exceptional prioritization, optimization, communication and organizational skills are necessary.

Highly collaborative within the department as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality. Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.

Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.

Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.

Consistently exercises considerable judgement and initiative with the ability to influence stakeholders and understands key relationships. Minimal guidance is provided.

Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.