Senior Executive Assistant

Menlo Park, CA, United States
Jul 22, 2021
Administration, Clerical
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
GRAIL is a healthcare company whose mission is to detect cancer early, when it can be cured. GRAIL is focused on alleviating the global burden of cancer by developing pioneering technology to detect and identify multiple deadly cancer types early. The company is using the power of next-generation sequencing, population-scale clinical studies, and state-of-the-art computer science and data science to enhance the scientific understanding of cancer biology, and to develop its multi-cancer early detection blood test. GRAIL is headquartered in Menlo Park, CA with locations in Washington, D.C., North Carolina, and the United Kingdom. It is supported by leading global investors and pharmaceutical, technology, and healthcare companies. For more information, please visit

Join a highly organized and exceptionally agile Executive Administration team driven by our mission: to detect cancer early, when it can be cured! We work behind the scenes making crucial contributions to the mission via those we support. This role requires highly-developed interpersonal skills, a friendly and helpful demeanor, and a solution-oriented approach.

We are looking for a Senior Executive Assistant to support executives in our Lab Operations organization. The ideal candidate will multi-task efficiently, as well as excel at synthesizing and coordinating multiple communications in a fast-paced and dynamic environment. This individual enjoys working cross-functionally in partnership with teams, and remains calm under pressure. Impeccable communication skills with a knack for establishing strong relationships is a must. In addition, the ideal candidate will take initiative including: anticipating, addressing and resolving potential needs, conflicts, or challenges. This individual will be adept at owning and prioritizing special projects end-to-end. The calendar is viewed as a constantly fluid and flexible puzzle, and no task is too big or too small to take on.

You Will:

• Perform as both an individual contributor and team player supporting cross-disciplinary execution of business strategy.
• Partner with senior executives, actively managing and optimizing their complex calendars.
• Help mentor and support junior members of the Executive Administration team.
• Manage special projects and assignments ad-hoc, navigating ambiguity with poise.
• Proactively manage and improve operational processes within scope.
• Provide mentorship to junior team members.
• Nitty gritty: arrange domestic/international travel, prepare expense reports, coordinate team meetings, events and off-sites.

Your Background Should Include:

• 10+ years experience executive admin support, complex calendar management, etc.
• Excellent project management, prioritization and organizational skills.
• B.A./B.S. degree or equivalent practical experience.
• Ability to quickly learn and implement new procedures, software, and technologies.
• Ability to communicate cross-functionally and externally with ease (outstanding verbal and written communication skills).
• Experience with Google Suite.
• Ability to maintain confidentiality.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

GRAIL, Inc. and its affiliates and subsidiaries ("GRAIL") does not accept any liability for fees for resumes from recruiters or employment agencies ("Agency"), without a binding, written recruitment agreement between GRAIL and Agency describing the services and specific job openings ("Agreement"). GRAIL may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contacts with any person within GRAIL is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any hiring managers of GRAIL with recruiting inquiries or resumes. Agencies interested in partnering with GRAIL may contact GRAIL's HR Department through our Customer Service team .