Senior Administrative Assistant - Clinical Science and Pharmacovigilance & Risk Management

Location
South San Francisco, CA
Posted
Jul 21, 2021
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time

SENIOR ADMINISTRATIVE ASSISTANT – CLINICAL SCIENCE AND PHARMACOVIGILANCE & RISK MANAGMENT

Position Summary:

Provide primary administrative support to the Clinical Science and Pharmacovigilance departments.  Will also provide back-up support to other Development Operations functions.  This is a full-time position.

Essential Duties and Responsibilities:

  • Provide administrative support to Head of Clinical Science and Vice President of Pharmacovigilance and their management team
  • Act as a central contact for the Pharmacovigilance and Clinical Science teams for designated project communications, correspondence and associated documentations (NDA, consulting agreements)
  • Setting up meetings and conference calls, often involving internal personnel and/or external parties, encompassing the use of audio and web-based meeting technologies
  • Manage PO requisitions and contracts (and maintenance activities thereof) for Pharmacovigilance and Clinical Science teams; act as liaison to Finance personnel
  • Track departmental budgets
  • Create agendas and take minutes for department/program, team meetings
  • Maintaining day-to-day calendar and recurring meetings
  • Ability to work independently with minimal supervision
  • Handle confidential material with appropriate discretion
  • Serve as a collaborative member of the administrative team and provide support/back-up, as needed
  • Plan and coordinate study kick-off meetings, advisory board meetings, conference meetings, and off-site team meetings
  • Travel to conferences or meetings to provide onsite support, as necessary (total travel < 10%)
  • Coordinate multi-leg domestic and international travels
  • Coordinate recruiting efforts by working with human resources to schedule interviews, arrange travel, escort candidates, etc. as necessary

Qualifications:

  • A minimum of 8 years of administrative experience (biotech preferred) in increasing positions of responsibility
  • Ability to function in a fast-paced working environment
  • Flexibility with regard to job activities and duties
  • Ability to multi task and shift priorities quickly and simultaneously
  • Strong knowledge of MS Office; Excel, Word, PowerPoint, Outlook
  • Experience with CONCUR (compile, submit, and track expense reports)
  • Experience with Zycus (preferred)
  • Excellent analytical, planning/organizational skills with strong attention to detail
  • Ability to effectively communicate and share knowledge with internal and external contacts at all levels
  • Proven ability to work under tight deadlines and pressure in a composed and professional manner
  • Ability and willingness to proactively recognize and address departmental needs
  • Must have excellent customer-service orientation, high degree of professionalism, and be a strong team player

Fit with GBT culture:

  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with GBT's Core Values
  • Excitement about the vision and mission of GBT
  • Flexibility
  • Integrity

NOTE:  This position summary is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Global Blood Therapeutics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or any other characteristic protected by law.