Executive Assistant

Location
South San Francisco, CA
Posted
Jul 19, 2021
Ref
AC21-279
Discipline
Administration, Clerical
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time

We are currently hiring a motivated Executive Assistant, reporting to the SVP of Biologics, Development and Manufacturing. The Executive Assistant would provide support to various members of the management team and represent Catalyst’s management both to internal and external stakeholders, therefore must demonstrate a high level of professionalism, leadership and competence at all times. This is a highly visible role that provides administrative support across multiple departments including, Contract Manufacturing, Research and Development, and Business Development. The ideal candidate must have the ability to anticipate the needs of the team and maintain confidential information.

Responsibilities

  • Administrative support to the management team including, but not limited to, calendaring, travel arrangements, completing expense reports, filing, formatting of presentations on an as needed basis, documenting meeting minutes, and serve as back-up support for the administrative team
  • Availability outside of standard business hours when necessary, e.g., when team is travelling, etc.
  • Handle highly sensitive, confidential, information with discretion
  • Manage incoming calls to the Company’s main phone line and coordinate updates on the Company’s website with IT
  • Performs all other related duties as requested

Qualifications/Skills Required

  • 5+ years administrative assistant experience
  • Excellent communication skills (interpersonal, written and verbal)
  • Must be well organized, polished, proactive, detail-oriented, mature, and have a positive and professional demeanor
  • Must be willing to work collaboratively with a small team
  • Ability to multi-task and work efficiently in an environment with changing priorities
  • Excellent MS Office skills (including Outlook calendaring)

Preferences

  • Previous employment in the biotechnology/pharmaceutical industry
  • Experience in a start-up environment
  • Demonstrated ability to support multiple groups