Receptionist/Office Coordinator

Location
San Francisco, California
Posted
Jul 10, 2021
Hotbed
Biotech Bay
Required Education
High School or equivalent
Position Type
Full time
Eidos Therapeutics, a subsidiary of BridgeBio Pharma, is a clinical-stage biopharmaceutical company focused on addressing the large and growing unmet need in diseases caused by transthyretin, or TTR, amyloidosis, or ATTR. We seek to treat this well-defined family of diseases at their collective source by stabilizing TTR. Our product candidate, AG10, is an orally-administered small molecule designed to potently stabilize TTR, a potentially best-in-class treatment aiming to halt the progression of ATTR diseases.

BridgeBio finds, develops, and delivers breakthrough medicines for genetic diseases. The company bridges remarkable advancements in genetic science with the entrepreneurial engine required to rapidly create lifesaving medicines for patients with unmet needs. Founded in 2015 by a team of industry veterans, the company has built a portfolio of 20 transformative drugs ranging from pre-clinical to late-stage development in multiple therapeutic areas, including genetic dermatology, oncology, cardiology, neurology, endocrinology, renal disease, and ophthalmology. The company’s focus on scientific excellence and rapid execution aims to translate today’s discoveries into tomorrow’s medicines. We have offices in San Francisco, Palo Alto, Boston, New York, and Raleigh with small satellites in other parts of the country. 

To learn more, visit us at  eidostx.com/ www.bridgebio.com

Responsibilities:
  • Welcome guests: greet them, check them in and offer beverages
  • Seat guests in the appropriate conference room and assist with A/V set up
  • Answer incoming calls and direct them to the appropriate person/department
  • Manage correspondence (e-mail, letters, packages, etc.) by handling and distributing incoming/outgoing mail; assist with preparing packages and find cost-effective shipping rates
  • Order lunches for working meetings and the bi-monthly company lunches
  • Order groceries and office supplies weekly
  • Change ink/toners in all printers
  • Restock business cards; order and update when needed
  • Manage agendas/appointments/conference room schedules, etc. 
  • Coordinate office activities and operations to secure efficiency and compliance with company policies
  • Track receipts and send them promptly to the accounting
  • Support all the subsidiaries' admins with scheduling meetings and other projects as needed
  • Ensure that employees from other subsidiaries are well taken care of and given supplies
  • Create and update records and databases with personnel, financial and other data 
  • Oversee onboarding of new employees receiving supplies and information on time
  • Direct interviewees to the appropriate locations, ensure non-disclosure agreements have been signed, and make sure interviews do not go over the allotted time
  • Arrange spot cleaning when necessary
  • Inform Janitors of all cleaning needed for events
  • Manage all janitorial invoices and send them promptly to the accounting
  • Act as backup Floor Warden for our company
  • Liaise between the office and building management with COI requests, notices, new policies, etc.
  • Maintain all office equipment and call maintenance when necessary (dishwasher, printers, lights, refrigerator, broken doors, etc.)
  • Ensure that office and kitchen supplies are fully stocked before the end of each day
  • Check and replenish supplies in conferences rooms throughout the day
  • Check and empty paper shredder machines before the end of each day
  • Replenish copy paper in copier/printer machines before the end of each day
  • Assist colleagues whenever necessary


Education, Experience & Skills Requirements:
  • Ability to handle a fast-paced environment with limited direction
  • Poised, professional, articulate, proactive
  • Proven experience as an office coordinator, office assistant, or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office
  • Qualifications in secretarial studies will be an advantage
  • High school diploma; BSc/BA in office administration or relevant field is preferred


What We Offer:
  • Patient Days, where we are fortunate enough to learn more about the lives we are looking to impact and a real exchange of ideas as to how we can improve our efforts
  • A culture inspired by our values: put patients first; think independently, be radically transparent; every minute counts, and let the science speak
  • Learning and development training to help employees be the best version of themselves
  • Collaborative business environment
  • Excellent compensation package (Base, Performance Bonus, Stock, RSU programs)
  • Excellent benefits package
  • Flexible PTO
  • With office locations in San Francisco, Boston, New York, and Raleigh, there are ample cross-collaboration opportunities with other BridgeBio Pharma programs
  • A fast-paced, data-driven, work environment with world-class R&D minds and capabilities
  • Work with the most productive groups of R&D operators in the industry
  • Partnerships with leading institutions
  • A platform for meaningful scientific contributions to shine
  • Commitment to Diversity & Inclusion – with initiatives like Women at Bridge, we are committed to fostering an inclusive environment where every person feels respected for who they are, empowered to contribute, inspired to lead, and supported in their efforts to do so


We will not accept unsolicited resumes from agencies. Please do not send agency resumes to our website or BridgeBio and affiliating employees.