Accounts Payable Manager

Location
South San Francisco, CA
Posted
Jun 05, 2021
Hotbed
Biotech Bay
Required Education
Bachelors Degree
Position Type
Contract

LOCATION: South San Francisco or Remote

DEPARTMENT: Finance

REPORTS TO: Sr. Director Corporate Controller (temporary) / Assistant Controller (perm)


Day One was founded to address a critical unmet need: children with cancer are being left behind in a cancer drug development revolution. Our name was inspired by the “The Day One Talk” that physicians have with patients and their families about an initial cancer diagnosis and treatment plan. We aim to re-envision cancer drug development and redefine what’s possible for all people living with cancer—regardless of age—starting from Day One.


SUMMARY: 

The Accounts Payable Manager will be responsible for performing all aspects of accounts payable. This position will provide full-cycle Accounts Payable support while applying general accounting knowledge and performing tasks with excellent attention-to-details to support the current operations and growth of our organization. The candidate will also be a key player in the implementation of the general ledger system and procure-to-pay system.  This position reports to the Senior Director, Finance & Corporate Controller for a short period of time while the Assistant Controller joins the company. The role requires the candidate to produce high-quality work while maintaining professionalism, attention to detail, an internal control mindsight, and the highest degree of integrity. An ability to communicate with internal clinical trial team members as well as external business partners is essential.


 

ESSENTIAL DUTIES AND RESPONSIBILITIES:


• Performs full cycle accounts payable functions by coding, vouchering, reviewing, and processing vendor invoices while ensuring compliance with AP internal control, policies, and procedures

• Answers inquiries from vendors and employees and resolves outstanding issues

• Performs GL coding and review of all T&E and credit card transactions

• Works to capture financial commitments for fully executed contract to establish payment schedules, milestones, assign GL codes and dimensions 

• Coordinate the processing of invoices for payment, including 3-way matching, account coding, data entry and required approvals within accounting system

• Sets up new vendors and updates W-9 and W8-BEN

• Maintain the 1099 data for vendors file annually

• Weekly payment processing via check, ACH and wire payments

• Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries

• Maintain the 1099 data for vendors file annually.

• Maintains accounts payable related files and records

• Ad hoc requests as needed


EDUCATION/EXPERIENCE/SKILLS: 

 

Education:

• Bachelor's Degree preferred

Experience:

• Requires 5+ years of AP experience

• Previous biotech or pharma experience required

• Experience in working within a SOX control environment

• Familiarity with California sales/use tax, W-9 and 1099 reporting

• Strong General Ledger knowledge

• Strong Contract Term knowledge

• Ability to recognize and address data integrity issues


Knowledge/Skills/Abilities:

• Proficient in Excel

• Excellent interpersonal and communication skills; ability to listen & build relationships

• Results orientated. High energy, self-starter

• Strong analytical and process improvement skills

• Highly collaborative and a strong team player

• Ability to adjust / function in ambiguity and solve problems in such an environment

• Understands the unique needs of their audiences and tailors the message accordingly

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.