Executive Assistant, Commercial

San Francisco, California
Jun 05, 2021
Administration, Clerical
Biotech Bay
Required Education
Bachelors Degree
Position Type
Full time
BridgeBio finds, develops, and delivers breakthrough medicines for genetic diseases. The company bridges remarkable advancements in genetic science with the entrepreneurial engine required to rapidly create lifesaving medicines for patients with unmet needs. Founded in 2015 by a team of industry veterans, the company has built a portfolio of 20 transformative drugs ranging from pre-clinical to late-stage development in multiple therapeutic areas including genetic dermatology, oncology, cardiology, neurology, endocrinology, renal disease, and ophthalmology. The company’s focus on scientific excellence and rapid execution aims to translate today’s discoveries into tomorrow’s medicines. We have offices in San Francisco, Palo Alto, Boston, New York, and Raleigh, with small satellites in other parts of the country. 

To learn more, visit us at https://bridgebio.com

Who You Are:

We are looking for a professional, take charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive’s productivity is enhanced by managing calendars and schedules, including managing expense reports. You must have the ability to manage multiple high-priority assignments, foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. You will create and/or modify presentations as needed, work on complex assignments, and require considerable judgment, initiative, and specialized knowledge to resolve problems and/or develop recommended solutions. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding.

  • Provide administrative support to multiple Vice Presidents within the Commercial department
  • Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR’s and off-site meetings and events. Assist with food orders, meeting needs, agenda support, and note-taking. Proactively manage calendar requests and conflicts
  • Meeting and interview preparation. Provide agendas, resumes, and appropriate materials in a timely manner ahead of meetings and interviews
  • Apply discipline and rigor around meetings and ensuring agendas, and clarifying context and purpose with senior leaders you support as well as participants
  • Handle all travel (flight, hotel, car) arrangements for domestic and international travel
  • Expense management duties, which includes submitting expense reports and receipts in a timely manner
  • Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hire
  • Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
  • Project work as needed to support each teams’ goals

Education, Experience & Skills Requirements:
  • 4+ years of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude, and approach
  • Able to multi-task and juggle multiple calendars, teams, and requests
  • Ability to drive schedules and agendas with a more profound understanding of the context
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements Superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment
  • Desire to grow and take on your projects and work under pressure while consistently meeting deadlines
  • Generally IT savvy
  • Experience working with all levels of management, employees, vendors, and customers
  • Ability to travel occasionally to provide support at events/conferences
  • Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

What We Offer:
  • Patient Days, where we are fortunate enough to learn more about the lives we are looking to impact and a real exchange of ideas as to how we can improve our efforts
  • A culture inspired by our values: put patients first; think independently, be radically transparent; every minute counts, and let the science speak
  • Learning and development training to help employees be the best version of themselves
  • Collaborative business environment
  • Excellent compensation package (Base, Performance Bonus, Stock, RSU programs)
  • Excellent benefits package
  • Flexible PTO
  • With office locations in San Francisco, Boston, New York, and Raleigh, there are ample cross-collaboration opportunities with other BridgeBio Pharma programs
  • A fast-paced, data-driven, work environment with world-class R&D minds and capabilities
  • Work with the most productive groups of R&D operators in the industry
  • Partnerships with leading institutions
  • A platform for meaningful scientific contributions to shine
  • Commitment to Diversity & Inclusion – with initiatives like Women at Bridge, we are committed to fostering an inclusive environment where every person feels respected for who they are, empowered to contribute, inspired to lead, and supported in their efforts to do so

We will not accept unsolicited resumes from agencies. Please do not send agency resumes to our website or BridgeBio and affiliating employees.