Accounts Payable Specialist (Contract)

Redwood City, CA
May 30, 2021
Biotech Bay
Required Education
Bachelors Degree
Position Type
NOTE: This is a temporary contract position, expected to be 6 months in duration, depending on business needs.

ADVM needs: Accounts Payable Specialist to support data preparation, vendor cleaning, data migration for implementing a Procure-to-Pay system, Coupa, and the go-live date is targeted in June. In addition, we are about to go live with Electronic Payment Process integration.
We are looking for an Accounts Payable Specialist to provide financial, administrative and clerical support to the organization. In this role, you will complete payments by receiving invoices, processing, verifying and reconciling invoices. The Accounts Payable Specialist should be efficient in working in a fast-growing start-up environment and be able to contribute to process improvement.

The Accounts Payable Specialist will join a small AP team and interact with various functions in the organization. The ideal candidate will have solid experience in full cycle Accounts Payable and be an independent worker who is detail-oriented, eager to learn, systems-savvy, and not afraid to roll-up their sleeves and learn about key activities within Adverum.

What you'll do:
  • Provide full cycle Accounts Payable support to facilitate timely vendor payments.
  • Process vendor invoices with two and three-way matching, review invoices to ensure proper approval for two-way match and receipt/packing slip for three-way match and obtain approvals for vendor payments.
  • Enter vendor invoices in NetSuite/Coupa; resolve, reject and dispute invoices; follow up with approvers to approve invoices. Review and verify the accuracy of invoice information, including GL, department and project coding to ensure expenses are recorded and recognized accurately.
  • Respond to vendor invoice/payment inquiries and resolve any discrepancies in a timely manner.
  • Follow up with various project managers for change orders on POs when needed.
  • Coordinate with other departments to resolve purchase order, invoice and payment process related issues.
  • Work closely with vendors, receiving team, and PO owners to resolve any receiving issue on three-way POs.
  • Assist in the weekly vendor payment process.
  • Stop by the office to pick up mail, as necessary.
  • Assist with annual audits/quarterly reviews inquiries from external auditors related to AP.
  • Ensure ongoing compliance with Sarbanes-Oxley internal control.
  • Provide general assistance during month-end close.

About you:
  • AA/AS in Accounting or related field
  • 3+ years Accounts Payable experience required
  • NetSuite, Coupa and Concur experience strongly preferred
  • Proficient in Microsoft Excel
  • Professional, collaborative yet persistent demeanor, and able to communicate effectively with vendors and employees.

About Us
Adverum is a clinical-stage gene therapy company targeting unmet medical needs in ophthalmology and rare diseases. Adverum develops gene therapy product candidates designed to provide durable efficacy by inducing sustained expression of a therapeutic protein. Adverum’s core capabilities include clinical development, novel vector discovery and in-house manufacturing expertise, specifically in scalable process development, assay development, and current Good Manufacturing Practices quality control.

At Adverum, Inclusion and Diversity are at our core. We believe in the power of being your authentic self.  We strive to create the space which allows for everyone in our Adverum Community to not only feel safe but encouraged to speak, learn from each other, grow in their professions and be the very best versions of themselves no matter what their age, ethnic background, gender, origin, religion or sexual orientation