Patent Paralegal Analyst

Bethesda, MD, United States
May 22, 2021
Required Education
Bachelors Degree
Position Type
Full time

We are currently searching for a Patent Paralegal Analyst to provide support to the National Institutes of Health (NIH). This opportunity is a full-time position with MSC, and it is on-site in Bethesda MD.

Duties & Responsibilities

  • Work with the Annuity Management System (AMS) to create new user accounts, create and send out quarterly reminder reports to ICs for decisions due in next the year cycle, and perform general account maintenance.
  • Record Drop Decisions in the system of record, and process Drop Reports and Patent Prosecution Change Reports.
  • Work with the InstructCPI annuities system to create new user accounts, respond to data inquiry questions, and perform general account maintenance.
  • Administer Annuities Invoice Processing including:
    • Download of quarterly invoices (Quarterly Invoices, Settlement Invoices and No Pay (NP) invoices).
    • Review of cumulative detailed report containing the listing of invoices to be paid, CAN, info, contract justification, and other data needed for each invoice.
    • Prepare batches of invoices for payment and send to authority of record for processing.
  • Assist the Annuities Administrator with the following tasks:
    • Manual processing of auto notifications for patents.
    • Monthly data inquiry emails.
    • Response to urgent data inquiry requests.
    • Upload of Pay instructions from ICs to CPI database.
    • Upload of CPI's quarterly payment data to system of record.
    • Add annuity related details (law firm-provided documents, bibliographic and comments) to the system of record and provide list of law firm documents and system of record reminders for upcoming annuities.
  • Support patent- and annuity-related data entry and data quality projects and make appropriate entries in the system of record.
  • Train and learn to perform duties in NIH Technology Transfer Systems (NIH TechTracS and ETT).
  • Attend weekly and/or monthly meetings with the Program Leader to identify any issues. Specific weekly/monthly meetings may include: a status report on progress of work performed under this task order; suggestions for performance or work process improvement; direction of ongoing activities
  • identification/resolution of problems or complaints; anticipated contractor absences; file checks; discussion of other records or management issues; and report of all activities performed during the previous month.
  • Attend ad hoc meetings as directed by the Program Lead.


  • A four (4)-year bachelor's degree in paralegal studies, or a paralegal certificate (four (4)-year degree, plus a paralegal certification program), or at least three (3) years of experience as a paralegal, or in the legal field.
  • Ability to support senior-level staff and clearly relay concepts and information.
  • Must possess advanced computer skills, which include Microsoft applications. Advance experience with Excel and Adobe Acrobat, preferred.


Company Description

We are a trusted government partner that blends deep domain expertise with advanced technologies to help our customers solve complex problems that improve, protect, and save lives. As a rapidly growing company, we combine entrepreneurial spirit, customer focus, and an outcomes-based approach to support agency missions in health IT, life sciences, public safety, and grants management.

The Dovel Family of Companies offers employees an opportunity to advance beyond a specific role or contract, we offer a path to develop an enriching career. We believe in empowering a culture of innovation, customer success, and employee growth.

What you'll get...
  • Time Off! Flexible schedules and company paid holidays allow you to take the time you need.
  • Investment in YOU! 401(K) company contributions are yours to keep with no waiting period.
  • Choices! Unique healthcare plans to choose from with options like fertility and orthodontia benefits.
  • Discovery! With our tuition assistance and training programs, we support your career advancement.
  • Tax Savings! Enroll in pre-tax Health or Dependent Care Flexible Spending, HSA with company contributions, parking, and/or transit commuter benefits.
  • Support! Working parents and busy professionals - we've got you covered with a supportive culture, confidential Employee Assistance Program and a membership to
  • Perks! Employee discounts, peer recognition programs, company-wide wellness challenges, and fun community events.
  • A Voice! A unique culture where you can influence decisions and have your voice heard.

We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability, or veteran status.