Administrative Coordinator II

Location
Tarrytown, NY, United States
Posted
May 22, 2021
Ref
24546BR
Required Education
Bachelors Degree
Position Type
Full time
Provides administrative support to the VP of Regulatory Affairs and team; will need to consistently exercise considerable judgment and initiative. Demonstrates a good general understanding of the business, how it is connected and is able to perform independent problem solving to support his/her team. General responsibilities may include calendar management, managing meeting invites and logistics, coordinating travel and processing expenses, technical support for department with administrative support for applications and Microsoft suite as required, or other specialized support as required.
In this role, a typical day might include the following:
  • Proactively manages calendars using basic understanding of leader's priorities. Ability to anticipate the needs of leaders in order to manage all meeting logistics.
  • Acts as the point person responsible for execution of internal meetings. May also be responsible for to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit. May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution. Make catering recommendations for meetings and events scheduled over meal periods. Where applicable, assist employees and guests with travel and expense reports.
  • Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed. Actively manages department contact lists/org charts. May create, manage and update content on department SharePoint sites and/or RON pages.
  • Responsible for anticipating and coordinating office supplies to maintain budgets.
  • Acts as a point person for all new employees within the department(s), coordination with IT, and Facilities.
  • Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.
  • Provides backup support and coverage for other administrative coordinators
  • Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
  • Increased level of independence, judgment, and basic problem solving skills. Comfortable acting as a point person for projects. Ability to work independently but also collaborate with team members.
  • Is a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifting gears comfortably.
  • Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers.
This role might be for you if:
  • Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems.
  • Works under general supervision
  • Associates or BA preferred; 5+ years administrative experience with 2 years of (business function) industry experience is desirable.
  • Communicates Effectively; Drive for Results; Boss Relationships; Problem Solving; Peer Relationships


Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.