Project Manager, Global Business Change

JOB PURPOSE

Working as part of the Fujifilm Diosynth (FDB) Enterprise Project Management Office (ePMO), the job holder will project manage and/or play a significant role in the delivery of projects which are part of the FDB Global Business Change Plan (GBCP).  This will involve key strategic and large matrix projects which include to varying degrees – global, multi-site, significant third party involvement and strategic client collaborations. The post holder will manage a portfolio of business projects, encompassing both development of systems and the delivery of business change (non-customer facing projects). 

The GCBP is a rolling multi-year portfolio of projects that enable achievement of the agreed FDB Business Mid Term Plan (MTP)/Long Term Plan (LTP), required for long term business success. The delivery arm of the GCBP is the ePMO, which has been identified by the Executive Leadership Team (ELT) as a necessary foundation for the delivery of the high volume of transformation projects required in the FDB MTP/LTP.

The ideal candidate will possess excellent influencing skills and have demonstrable experience in realizing and driving forward a cohesive program of work, with the ability to resolve inter-dependencies across the company. The job holder is expected to have experience of successfully leading multi-stream or multi-site projects, delivering coherent, workable and ‘bought in to' solutions. The successful candidate will be meticulous, process-driven and have first class organizational skills.  Experience of relevant project management software applications is desirable.

External US

DIMENSIONS

Turnover

The proposed GBCP delivery success will be fundamental in securing the improvements required in efficiency and processes of working to grow sustainably the business as per the long term plan of FDB to achieve $1b sales in 2023.

Site Numbers

2500 across 4 sites

No of staff reporting to individual

The job holder will be directly/in-directly responsible for the management of global project teams (~between 2 and 20 people). These project teams may include both FDB employees and third party companies, and will be located across all FDB sites.

Forward work plan

Up to 36 months

Project Budget

Responsible for day to day management of project budgets $1Million +

PRINCIPAL ACCOUNTABILITIES

• Taking direction from the Director of PMO and Project Delivery - US, oversee the delivery of both strategic and operational change projects within the PMO.
• Follow the PMO ways of working to deliver projects on time, on budget and to specification
• Create and deliver project work plans and revise as appropriate to meet changing needs and requirements. Contribute to good customer service by ensuring the seamless transition of a project from initiation, through detailed planning and design, to implementation, and closing
• Developing a critical path of key activities, providing planning support and identifying and managing dependencies across the plans
• Identify resources and assign responsibilities. Liaise with third parties to agree responsibilities for deliverables and track progress against milestones
• Manage the project budget on a day-to-day basis. Perform day-to-day control of a project including preparing and presenting progress/issues/budget to the appropriate steering committee
• Ensure project documents are complete, current, and appropriately stored. Track and report on project delivery and progress, and to identify and manage dependencies, risks and issues
• Provide estimates of workload and costs for activities and tasks within a project or sub-project 
• Analyzing complex situations and issues, and managing stakeholder requirements. Working in a matrix-managed environment with competing change needs and drivers. Influencing a wide range of stakeholders (up to ELT level) to manage conflicting requirements, demands and priorities
• Matrix-managing teams undergoing substantial change, and building collaborative and high-performing teams through this change. Provide on-the-job training to and motivate other team members, providing support, guidance and assistance as required to meet project objectives
• Communicating on a wide level: engaging internal colleagues, external partners and business stakeholders at all levels, ensuring clarity of requirements, the positioning of proposed solutions and securing the buy-in to those proposed solutions
  
  

COMPETENCIES

Competency

Demonstrated Behaviours

Thoroughness

·         Takes action to tie up loose ends.

·         Checks to ensure data is accurate and sustainable.

·         Makes sure all necessary tasks have been completed.

·         Takes care of both small and large aspects of a task.  

Rational Persuasion

·         Draws on reason and logic in making a case.

·         Uses cost benefit arguments in order to influence.

·         Presents arguments based on factual information.

·         Refers others to source data when debating contentious issues.

·         Focuses on the problem rather than the person in a debate.

Concern For Impact

·         Effectively communicates in order to influence.

·         Considers in advance the impact of actions on others and adjusts actions in order to influence.

·         Maintains people's self-esteem in situations of criticism, disagreement, or discipline.

Efficiency Orientation

·         Actively seeks ways of improving current methods, systems, processes and structures.

·         Finds ways to use time and resources more cost effectively.

·         Points out redundant or unnecessary steps in methods or procedures.

·         Actively reviews schedules to avoid unnecessary 'overruns'.

Concern for Standards

·         Explicitly defines consequences of not achieving standards.

·         Works to meet standards of excellence.

·         Takes action to ensure consistent application of procedures/systems.

Person Specification

Essential

Desirable

Method of Assessment

E1

D1

Educational Attainment

Degree level education

Project management qualification

X

X

Application form/Certificate

Application form/Certificate

E2

E3

E4

E5

D2

D3

Work Experience

5 years+ experience of successfully leading multi-stream projects

Experience of mentoring project leads

Experience of delivering training

Experience of using a wide range of project management tools and techniques.

Change management experience

Experience of relevant project management software applications

X

X

X

X

X

X

Application form/interview

Application form/Interview

Application form/interview

Application form/interview

Interview

Application form/interview

E6

E7

E8

E9

E10

E11

Knowledge/Skills/Aptitude

Excellent written and verbal communication skills

Ability to influence, negotiate and persuade, especially at a senior level.

Ability to present complex information in a clear and concise manner

Ability to provide leadership to a project team.

Ability to effectively prioritize

Ability to adjust personal style when dealing with different individuals

X

X

X

X

X

X

Application form/Interview

Interview

Interview

Interview

Interview

Interview

D4

Circumstances

Evidence of continued professional development

X

Application form/interview