Senior Project Planner
AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.
This role is responsible for supporting financial transactions and reconciliations and routing Ad Board/Symposia material for review in support of GMA tactics. Serves as an expert and leader in contract and vendor management, financial actuals and reconciliation to ensure compliance with all applicable policies. Manage the process of contracting with vendors once final documentation has been provided (e.g., statement of work, work order, service agreements, bid waivers) including submitting and tracking to PO issuance, invoice processing, gaiting, financial reconciliation, LBE updates, and reporting. Will support the execution of GMA tactics by managing the material review upload process for events managed by the MPO. The role will liaise directly with Finance, Purchasing, and Outsourcing to maintain awareness of the most current policies and/or templates and to resolve issues as necessary related to PO issuance or invoice processing.
•Critically assess all vendor proposals and contracts to ensure compliance for assigned TAs and support areas. Submit documentation to Purchasing or Outsourcing for PO issuance. Monitor process to completion, address issues, and find compliant solutions. Complete new vendor setup documentation (including IT assessments).
•Collect, summarize, consolidate and verify data from multiple sources for monthly budget tracking, reporting and reconciliation as well as quarterly aggregate review.
•Perform monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods Recipient.
•Provide project and historical information, reporting, and tracking to support all finance planning cycles (monthly actuals, LBE, plan, transparency/sunshine reporting). Continuously monitor projects for issues that require resolution and communicate issues with stakeholders.
•Provide the right tools, reports and data for accurate resource estimates. Compile and provide routine standard reports on a monthly and ad-hoc basis.
•Utilize and implement tools to identify novel solutions for metrics collection, data analysis and process improvements.
•Provide guidance to GMA team members on AbbVie policies and procedures related to MPO areas of responsibility. Assist with audits, compliance reporting and corporate initiatives as required.
•Coordinate monthly meetings with MPMs for assigned areas for project status and to support budget accuracy. Compile ad hoc data and analysis requests in coordination with TA MPM.
•Manage, support, and/or contribute to execution of GMA Tactics as assigned by Medical Ad Board & Symposia Execution.
•Provide analysis for strategic management of HCP contracts and carryover liability. Partner with Office of Ethics & Compliance teams (Business Services Group, Central Consultancy Group) to verify accurate financial HCP obligations.
Bachelor’s Degree in a technical, scientific or business-related field is required. Preference for MBA.
•Project management certification (e.g. PMP) and/or six sigma certification preferred.
•Minimum of 8+ years of operational and/or project management experience preferably in pharmaceutical industry.
•Applied knowledge of project management tools and processes (e.g. management of integration, scope, time, cost, quality, human resources, communications, risk and procurement).
•Confidence working with multiple systems to perform job responsibilities. Experience with the following systems is a plus: SAP – ECC/SRM, EXCEL Pivot Tables, Qlik Vision Dashboard Reporting, APTTUS, Centris/C3, ACE, IRT
•Extensive experience with performance measurement, metric reporting, data analysis, and communication (e.g. metrics, dashboards)
•Consistently communicates in an accurate, emotionally intelligent, concise and inclusive manner.
•Ability to prioritize multiple projects and deadlines, and to adapt quickly to change in priorities.
•Builds strong relationships with peers and cross functionally with partners outside of the team to solve problems and drive results.
Medical Ad Board & Symposia Execution, Medical Program Managers, Medical Portfolio Leads, Purchasing, Outsourcing, Business Services Group, Central Consultancy Group, Finance, Publications, Evidence Solutions
Significant Work Activities
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Job Level Code
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.