Expense Reporting Sr. Analyst

About AbbVie
AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

AbbVie is looking for an experienced Corporate Travel & Expense (CTE) Expense Report Analyst to help support our growing business needs and global disbursement operations.
 
Key Responsibilities Include: 

• Review and approval of Senior Leader expense reports according to Abbvie policies
• Prepare and analyze the annual Senior Leader report for the VP Corporate Controller and Board of Directors Audit Committee
• Manage the delegation of Corporate card transactions for terminated employees
• Manage and respond to user inquiries via the CTE Expense Services mailbox
• Act as the Local Key User (LKU) for US
• Update and/or create expense report training material
• Conduct live training sessions with users (as needed)  
• Maintain current records of process documentations
• Partner with other functions such as FCT, US Commercial, Travel, Card and BTS to work on special projects and process enhancements
• Propose and implement initiatives aimed to improve efficiencies, innovation, and quality of processes and controls
• Build strong working relationships with the Affiliates, internal stakeholders and our BPO partners
• Serve as the key contact and subject matter expert relating Senior Leader CTE related activities, as well as general CTE user inquiries
• Assist in audit preparation and other ad hoc initiatives

Qualifications

Qualifications

Basic:

• Bachelor's degree (in Finance or Accounting preferred)
• Minimum 3-4 years of experience in Expense Reporting and/or Accounts Payable
• Strong analytical, problem solving, and interpersonal skills
• Strong written and verbal communication skills enabling effective, clear, and concise communication with all levels of management
• Strong organizational skills required to coordinate, manage, and prioritize multiple cross-divisional processes and projects
• Consistently demonstrate the ability to be self-motivated, responsive, customer-focused, and possess strong follow-up skills
• Consistently demonstrate high ethical standards, accountability, and ownership.
• Ability to productively work well both independently on task execution and as part of cohesive team /workgroup.

Key Leadership Competencies:

• Builds strong relationships with peers and cross functionally with partners outside of team to enable higher performance
• Learns fast, grasps the ‘essence’ and can change course quickly where indicated
• Raises the bar and is never satisfied with the status quo
• Creates a learning environment, open to suggestions and experimentation for improvement
• Embraces the ideas of others, nurtures innovation and manages innovation to reality

Skills, Knowledge and Qualifications:

• Systems experience preferred:  CTE Concur, Business Objects, Qlikview, SAP, and proficiency in MS Office, Teams, Outlook

Business Knowledge:

• Business Processes
• Corporate Financial Policies
• Operating Procedures for Program Funding (OPPF)
• AbbVie Code of Business Conduct

Significant Work Activities
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel
No
Job Type
Experienced
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.