Recruitment and Operations Specialist

Bethesda, MD, US
Mar 13, 2021
Required Education
Position Type
Full time

We blend deep domain expertise in health IT, life sciences, public safety, and grants management with advanced technologies to help Federal agencies solve complex problems that improve, protect, and save lives. As a rapidly growing company, we combine entrepreneurial spirit, customer focus, and an outcomes-based approach to cultivate a culture of innovation, customer success, and employee growth.

Duties & Responsibilities

We are searching for a Recruitment and Operations Specialist to provide support to the National Institutes of Health (NIH). This opportunity is a full-time position and it is on-site in Bethesda, Maryland.
  • Develop and execute community engagement and study recruitment plans/strategies.
  • Manage the execution and day-to-day operations of assigned clinical trial participant recruitment programs.
  • Research and write materials targeted at various stakeholders.
  • Analyze and research public health and epidemiology data related to Center candidate vaccine pathogens, i.e.., HIV, Chikungunya, Ebola, Marburg and Influenza.
  • Author scientific documents necessary for Center vaccine clinical trials conduct.
  • Participate in clinical trials planning and training for externally conducted trials of Center products, including domestic and international trials.
  • Monitor and evaluate program metrics and management of program timelines.
  • Perform financial planning and budgetary management of advertisement campaigns.
  • Manage procurement, vendor payments and invoices for advertisement campaigns and recruitment projects.
  • Manage the contract and scope of work negotiations with advertisement and recruitment vendors.
  • Review vendor contracts and work to ensure execution of contracts to planned timelines.
  • Organize and liaison with community members to develop programs that will engage and educate communities to increase awareness of HIV vaccine research and vaccine research in general.
  • Serve as Center's liaison to the Community Advisory Board (CAB); translate science to the CAB, present consent forms and marketing materials for community review, and report feedback to the principal investigator.
  • Develop and conduct protocol trainings, per clinical trial goals at Center.
  • Serve as subject matter expert and provide technical assistance to other NIH departments around recruitment, health education, advertisement, outreach and retention.
  • Represent Recruitment, Retention and Outreach in the development of regulatory documents, including but not limited to multi-site manual of operations and IND annual reports.
  • Review enrollment feasibility of proposed studies and provide advice on improving suitability of inclusion and exclusion criteria for recruitment, efficacy, ease of conduct and costs.
  • Provide policy analysis to CAB on Institute's procedural and regulatory recommendations for community advisory boards.
  • Evaluate historical and ongoing recruitment, enrollment, and retention data and develop publications, presentations, and Center clinical trials guidelines based on Center data.
  • Assess published and public literature regarding best practices for recruitment, retention and outreach.
  • Conduct health services research by collecting, organizing and analyzing data used in reporting the cost-effectiveness, efficacy, and efficiency of recruitment programs and advertisement campaigns.
  • Develop and implement quality improvement tools and methodologies to ensure accuracy of clinical trial participant data.
  • Develop, optimize and improve Center guidelines and SOP's to streamline workflow.
  • Develop, maintain, and update Center data management and statistical analysis plans to maintain data integrity and to ensure compliance with all applicable regulatory requirements.
  • Conduct ad hoc data analysis in response to special purpose data requests.
  • Contribute to the analysis, design, implementation, evaluation, and maintenance of clinical informatics applications and projects.
  • Participate in the implementation and adoption of health systems technology to support optimal clinical effectiveness and efficiency.


  • Bachelor's degree in a science related discipline.
  • Minimum of three (3) years of experience in a related field.
  • Demonstrated experience in clinical trial recruitment, health education, advertisement, outreach and retention.
  • Experience researching, analyzing and synthesizing data.
  • Demonstrated experience developing formal documents, i.e. manuals, reports and regulatory documents.
  • Excellent communications skills, both verbal and written.


Company Description

We are a trusted government partner that blends deep domain expertise with advanced technologies to help our customers solve complex problems that improve, protect, and save lives. As a rapidly growing company, we combine entrepreneurial spirit, customer focus, and an outcomes-based approach to support agency missions in health IT, life sciences, public safety, and grants management.

The Dovel Family of Companies offers employees an opportunity to advance beyond a specific role or contract, we offer a path to develop an enriching career. We believe in empowering a culture of innovation, customer success, and employee growth.

What you'll get...
  • Time Off! Flexible schedules and company paid holidays allow you to take the time you need.
  • Investment in YOU! 401(K) company contributions are yours to keep with no waiting period.
  • Choices! Unique healthcare plans to choose from with options like fertility and orthodontia benefits.
  • Discovery! With our tuition assistance and training programs, we support your career advancement.
  • Tax Savings! Enroll in pre-tax Health or Dependent Care Flexible Spending, HSA with company contributions, parking, and/or transit commuter benefits.
  • Support! Working parents and busy professionals - we've got you covered with a supportive culture, confidential Employee Assistance Program, and membership to
  • Perks! Employee discounts, peer recognition programs, company-wide wellness challenges, and fun community events.
  • A Voice! A unique culture where you can influence decisions and have your voice heard.

We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability, or veteran status.