Accounts Payable Specialist

Overview

Black Diamond Therapeutics is a precision oncology medicine company pioneering the discovery and development of small molecule, tumor-agnostic therapies. Black Diamond targets undrugged mutations in patients with genetically defined cancers for whom limited treatment options currently exist. Black Diamond is built upon a deep understanding of cancer genetics, protein structure and function, and medicinal chemistry. The Company's proprietary technology platform, Mutation-Allostery-Pharmacology, or MAP, platform, is designed to allow Black Diamond to analyze population-level genetic sequencing data to identify oncogenic mutations that promote cancer across tumor types, group these mutations into families and develop a single small molecule therapy in a tumor-agnostic manner that targets a specific family of mutations

The Accounts Payable Specialist role is a hands-on position supporting all aspects of our accounts payable process, including ensuring our suppliers are paid accurately and timely and that our financial records are complete and accurate. This role reports to the Senior Manager, Financial Operations. The ideal candidate will thrive in a team-based, collaborative environment and is excited about the opportunity to grow and develop as part of a high-performing finance team.

Responsibilities

Key Responsibilities:

• Process supplier invoices, including accurate GL account coding, within our AP subledger and ERP (Coupa and NetSuite)
• Verify invoices are accurate and supported by underlying documentation (2-way match for services, 3-way match for goods)
• Establish effective relationships with suppliers through communications on missing invoices, credits/rebills, incorrect invoices etc.
• Prepare electronic, check and wire payment runs
• Prepare supplier credit applications, tax-exempt certificates, and other applicable documentation
• Manage AP email account by saving supplier invoices and researching/responding to supplier inquiries
• Support month end financial close process by ensuring timely entry of invoices and follow up with invoice owners so that approvals and procurement holds are resolved prior to deadlines
• Assist the quarterly and year-end audit process, including providing materials to support audit requests
• Maintain accurate W9 vendor information and assist in preparing annual 1099 filing process
• Follow AP policies and procedures; identify opportunities to drive increased process efficiencies
• Review employee expense reports to confirm compliance with company policy
• Provide procurement support by verifying spend commitments are documented on a purchase order and support internal stakeholders by communicating potential PO issues
• Special projects and other tasks as assigned

Qualifications

• 3+ years of accounts payable experience required
• Bachelor's degree preferred, but not required
• Biotech / pharma experience preferred
• Proficient with MS Office applications, including Excel, Word, and Outlook
• Experience working with an ERP system, Coupa and NetSuite preferred
• Strong written and verbal communication skills
• Highly organized, detail-oriented and self-motivated
• Ability to prioritize and handle multiple tasks in a fast-paced environment
• Dependable, flexible and consistently reliable team player

Work Environment:

This job operates in a professional office environment with travel activities of approximately 20-30% of the time.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform he essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; used hands to fingers, handle, or feel objects, tools, or controls; reach with hands and arms; climb be stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 lbs.