AbbVie

Administrative Assistant III, Neuroscience

Employer
AbbVie
Location
Lake County, IL, United States
Posted
Feb 20, 2021
Ref
2102972
Required Education
High School or equivalent
Position Type
Full time
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women's health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on Twitter , Facebook , Instagram , YouTube and LinkedIn .

Responsible for administrative functions of the department. This role will support the General Manager and the staff of the US Neuroscience franchise, specifically Duopa and ABBV-951. This role will manage and support operational, communication and logistical activities. The role reports to the GM of US Neuroscience.

Key Responsibilities Include:
  • Provides general administrative support for department and may provide back-up support as needed for field. Responsible for compliance with all applicable policies and procedures.
  • Examples of administrative responsibilities include, but are not limited to, meeting and event planning and coordination, calendar management, expense reporting, travel coordination, purchase orders, and working closely with business partners to help the needs of the franchise leadership team.
  • Partners with meeting owners by managing ever changing program requirements and execute accurately and appropriately (agenda management, meeting data analysis, budget reconciliation and reporting for meeting/event projects.
    • Source locations and work with internal/external facilitators when appropriate.
    • Provide on-site support as requested.
  • Key logistical and coordination point supporting communication related activities. Produce and distribute digital or physical internal communication supporting franchise or specific GM communication goals. Use communication to support a strong culture among the franchise.
  • Effectively communicate across several levels of cross-functional internal and external stakeholders, such as: executives, business owners/internal customers, field personnel, and various external partners. Be a trusted partner to leadership and maintain confidentiality when needed.
  • Oversee logistical, financial and purchasing support per AbbVie policy including opening Purchase Orders, reconciling expenses for T&E, P-Cards, and Meeting Cards, and budget tracking for projects.
  • Familiarity with Abbvie systems and organizational structure preferred.
  • Ability to navigate IT systems of record.
  • Proficiency in Microsoft Office Suite
  • Handles time pressures and deadlines in professional manner
  • Project Management experience/skills a plus
  • A successful candidate will take an interest in the business of the franchise, the company, and the industry and proactively offer suggestions to improve processes.

Qualifications

Qualifications - External
  • High School diploma or equivalent. Some college preferred.
  • 4+ years previous admin experience or equivalent.
  • Meeting Management experience
  • Strong Organizational skills
  • Knowledge of Sales & Marketing organization
  • Supplier management
  • Ability to manage multiple project deadlines
  • Cross-functional-collaboration
  • Good communication/presentation skills, written and verbal
  • Shows high level of initiative and ability to work independently
  • Ability to deliver results in a fast-paced environment
  • Ability to work independently and remotely as necessary
  • Conflict resolution skills; independent of supervisor input or coaching

Significant Work Activities
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel
Yes, 5 % of the Time
Job Type
Experienced
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.